Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Fulton County Library System, RFP#11RFP78810K-JD, Technology and Design Services for the Library Capital Improvement Program (CIP), Phase II in the amount of $165,400.00 with TLC Engineering for Architecture, Inc. (Jacksonville, FL), to provide engineering design and construction administration services for IT systems, telecommunication, audio-visual technology, building security and training services for Peachtree Library, MLK Jr. Library and East Point Library Expansion. Effective upon approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☒
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background To amend existing contract to provide additional technology design and construction administration services for three (3) remaining Phase II Library CIP projects as well as to provide video teleconferencing and audio-visual solutions for the Auditorium at Central Library.
Scope of Work: The Fulton County Library System requests approval to amend the existing contract to provide additional engineering design and construction administration services for Peachtree Library, MLK Jr. Library and East Point Library Expansion. Additionally, TLC will provide enhanced video teleconferencing and audio-visual recording, editing and streaming solutions for the Central Library Auditorium.
TLC Engineering for Architecture will provide technology consulting services for Peachtree Library, MLK Jr. Library and East Point Library Expansion at the same level as previous library renovations. Their Scope of Services will include the following:
Summary of Proposed Services:
1. Peachtree Library Technology Design Services:
• Engineering Design Services `
• Coordination with Fulton County IT
• Technology Budget Management
• Construction Administration Services
• Procurement Services
Cost $66,700.00
2. MLK Jr. Library Technology Design Services:
• Engineering Design Services `
• Coordination with Fulton County IT
• Technology Budget Management
• Construction Administration Services
• Procurement Services
Cost $66,700.00
3. East Point Library Expansion Technology Design Services:
• Engineering Design Services `
• Coordination with Fulton County IT
• Technology Budget Management
• Construction Administration Services
• Procurement Services
Cost $20,800.00
4. Central Library Auditorium Technology Design Services:
• Enhanced Video Teleconferencing
• Audio-Visual Recording, editing and streaming
• Construction Administration Services
• Procurement Services
Cost $11,200.00
Total Cost $165,400.00
Community Impact: This request involves the renovation of libraries in communities throughout the County. The successful and timely renovation of each library will positively impact communities countywide.
Department Recommendation: The Fulton County Library System recommends approval.
TLC Engineering for Architecture, Inc. will work in collaboration with the DREAM’s Bond Construction Management Team and the County’s Library representatives.
Project Implications: The cost of the requested service will be funded using Library Bond funds; therefore, it will not impact the County or Library operations.
Community Issues/Concerns: None that the Department is aware of
Department Issues/Concerns: If this amendment is not approved, The County does not have the capacity, or the expertise, to perform the additional technology design and construction administration services for three (3) remaining Phase II Library CIP projects as well to provide video teleconferencing and audio-visual solutions for the Auditorium at Central Library.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
11-1028 |
12/7/11 |
$1,081,721.25 |
|
Amendment No. 1 |
14-0457 |
6/18/14 |
$83,226.00 |
|
Amendment No. 2 |
15-0385 |
5/6/15 |
$337,840.00 |
|
Extension No.1 |
17-0040 |
1/4/17 |
$2,509,784.00 |
|
Amendment No. 3 |
|
|
$165,400.00 |
|
Total Revised Amount |
|
|
$4,117,971.25 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $165,400.00
Prime Vendor: TLC Engineering for Architecture, Inc.
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $84,519.40 or 51.10%
Subcontractor: Chester Consulting Group, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Ellenwood, GA
County: Clayton County
Contract Value: $80,880.60 or 48.90%
Total Contract Value: $165,400.00 or 100.00%
Total M/FBE Value: $80,880.60 or 48.90%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,081,721.25 |
|
Previous Adjustments: |
$2,930,850.00 |
|
This Request: |
$165,400.00 |
|
TOTAL: |
$4,177,971.25 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
573-650-6500-L037- Library Bond Capital Phase 2, Library, Peachtree Library- $66,700.00
Funding Line 2:
573-650-6500-L038- Library Bond Capital Phase 2, Library, MLK Library- $66,700.00
Funding Line 3:
573-650-6500-L039- Library Bond Capital Phase 2, Library, East Point Library- $20,800.00
Funding Line 4:
573-650-6500-L011- Library Bond Capital Phase 2, Library, Central Library- $11,200.00
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Key Contract Terms |
|
Start Date: Upon BOC approval |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.80
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2017 |
4/27/2022 |