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File #: 22-0608    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Agenda Ready
File created: 7/11/2022 In control: Board of Commissioners
On agenda: 9/7/2022 Final action:
Title: Request approval to renew an existing contract - Finance Department, 21RFP071321C-MH, Voluntary Worksite Benefits with (A) Continental American Insurance Company, a wholly-owned subsidiary of Aflac Incorporated to provide Accident Insurance; Critical Illness Insurance; Hospital Indemnity Insurance; Whole Life with Long Term Care Rider and Flexible Spending Accounts (Ameriflex Administrator): Commuter/Transit, Dependent Care, Limited Purpose & Traditional Health (B) Pre-Paid Legal Services, Inc. dba LegalShield to provide Identity Theft Protection and (C) Metropolitan Life Insurance Company to provide Short-term Disability Insurance & Legal Plans. Voluntary Benefit Plan Premiums/Contributions 100% employee paid. This action exercises the first of four renewal options. Three renewal options remain. Effective Date: January 1, 2023 to December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
Attachments: 1. Exhibit 1A: Contract Renewal Agreement Form - Aflac, 2. Exhibit 1B: Contract Renewal Agreement Form - Metlife, 3. Exhibit 1C: Contract Renewal Agreement Form - Prepaid Legal Services DBA Legal Shield, 4. Exhibit 2A: Contractor Performance Report Aflac, 5. Exhibit 2B: Contractor Performance Report Metlife, 6. Exhibit 2C: Contractor Performance Report Prepaid Legal, 7. Exhibit 3: Contract Renewal Evaluation Form, 8. Exhibit 4 Voluntary Benefits Premium Rates, 9. Exhibit 5: Voluntary Benefit Plan Design Provisions, 10. Exhibit 6: Voluntary Benefit Plans Subsidies
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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DEPARTMENT
Finance

REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title

Request approval to renew an existing contract - Finance Department, 21RFP071321C-MH, Voluntary Worksite Benefits with (A) Continental American Insurance Company, a wholly-owned subsidiary of Aflac Incorporated to provide Accident Insurance; Critical Illness Insurance; Hospital Indemnity Insurance; Whole Life with Long Term Care Rider and Flexible Spending Accounts (Ameriflex Administrator): Commuter/Transit, Dependent Care, Limited Purpose & Traditional Health (B) Pre-Paid Legal Services, Inc. dba LegalShield to provide Identity Theft Protection and (C) Metropolitan Life Insurance Company to provide Short-term Disability Insurance & Legal Plans. Voluntary Benefit Plan Premiums/Contributions 100% employee paid. This action exercises the first of four renewal options. Three renewal options remain. Effective Date: January 1, 2023 to December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body

REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.

STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government

COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?

IS THIS A PURCHASING ITEM?
Yes

SUMMARY & BACKGROUND (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)

Scope of Work: Scope of Work: This contract provides administration of the voluntary benefits programs for active employees. Full-time employees are eligible fo...

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