Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, 20ITB100620A-CJC-RN1, Small Water Meter Installation in an amount not to exceed $250,000.00 with Wade Coots Company, Inc. (Hiram, GA) to provide small water meter installation in the North Fulton water service area. Effective upon BOC approval through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to increase spending authority with Wade Coots Company, Inc. (Hiram, GA) to provide Small Water Meter Installation in the North Fulton water service area.
Scope of Work: The contract provides for small water meter installation in the North Fulton water service area. Wade Coots has performed to a level that has met the Department’s expectations. The original contract was approved on 02/17/2021, Item # 21-0137 for $300,000,000. The request for additional spending authority is necessary because new small meter installations are an ongoing activity that is fully dependent upon the development and needs of Fulton County water customers. At the beginning of 2022, it was estimated that small meter installations ranging from ¾ inch to 2 inches would total approximately 125 meters. Based on current conditions, it is anticipated that an additional 100 meters will be requested for the remainder of the year. Additionally, increased costs of small meter installations have been experienced due to added milling and paving requirements by the cities within the North Fulton water service area.
Community Impact: This contract ensures the North Fulton water system continues to maintain expected levels of service by providing potable water to new and existing businesses and residents within the service area.
Department Recommendation: The Department of Public Works recommends approval of this increase in spending authority.
Project Implications: The Public Works Department’s ability to maintain expected levels of service will be severely compromised without the approval of this item. This contract allows the Department to install small water meters in a timely manner. Delays would negatively impact new and existing customer requests within the service area.
Community Issues/Concerns: No community issues/concerns noted.
Department Issues/Concerns: Public Works has concerns should this item not be approved. The Public Works Department relies on this contract as the primary means for new small meter installation within the North Fulton water service area.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0137 |
02/17/2021 |
$300,000.00 |
|
1st Renewal |
21-0869 |
11/03/2021 |
$300,000.00 |
|
Amendment No #1 |
|
|
$250,000.00 |
|
Total Revised Amount |
|
|
$850,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $250,000.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Hiram, GA
County: Paulding County
Prime Value: $250,000.00 or 100%
Total Contract Value: $250,000.00 or 100%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment Form No.1
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$300,000.00 |
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Previous Adjustments: |
$300,000.00 |
|
This Request: |
$250,000.00 |
|
TOTAL: |
$850,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $250,000.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One option |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2022 |
7/31/2022 |