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File #: 22-0627    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Passed
File created: 7/29/2022 In control: Board of Commissioners
On agenda: 9/7/2022 Final action: 9/7/2022
Title: Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21ITB130203C-MH, Mail Services Operation in the amount of $318,384.12 with Moore Partners, Inc. dba More Business Solutions (Peachtree Corners, GA), to provide mail services Countywide. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
Attachments: 1. Exhibit 1 Contract Renewal Agreement Form- More Business Solutions, 2. Exhibit 2 Contractor's Performance Report, 3. Exhibit 3 Contract Renewal Evaluation Form, 4. 2022-0627

DEPARTMENT
Real Estate and Asset Management

REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title

Request approval to renew an existing contract - Department of Real Estate and Asset Management, 21ITB130203C-MH, Mail Services Operation in the amount of $318,384.12 with Moore Partners, Inc. dba More Business Solutions (Peachtree Corners, GA), to provide mail services Countywide. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
body

REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.

STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government

COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?

IS THIS A PURCHASING ITEM?
Yes

SUMMARY & BACKGROUND Approval to renew existing contract to provide mail services countywide for FY2023.

Scope of Work: The contract provides operational management mail services for Fulton County agencies which includes all mail equipment, trained management, equipment maintenance and personnel under the direction of the Department of Real Estate and Asset Management.

The Scope of Work consists of:
* Pick-up and delivery services for approximately 28 remote locations with inter-office mail.
* USPS mail by metered mailing and management services for domestic express mail and package deliveries.
* Pre-sort mailing services.
* Provide user Departments/agencies monthly reports on their operating costs associated with mail services for volume and pickup, deliveries, and co...

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