Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 21ITBC130825C-MH, Plumbing Supplies and Related Items in the total amount of $98,899.93 with (A) Best Plumbing Specialties (Myersville, MD) in the amount of $105.15; (B) Equiparts Corp, (Oakmont, PA) in the amount of $18,484.60; (C) HD Supply Facilities Maintenance, formerly Interline Brands. (Jacksonville, FL) in the amount of $35,676.31; (D) South K & A Specialty Parts (Newnan, GA) in the amount of $7,300.19; (E) Tiles in Style d.b.a. Taza Supplies (Willow Brook, IL) in the amount of $15,990.75; (F) Total Maintenance Solutions South (Taylors, SC) in the amount of $276.86; and (G) WW Grainger (Norcross, GA) in the amount of $21,066.07, to provide plumbing supplies and related items for Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contracts to provide plumbing supplies and related items on an “as-needed” basis for Fulton County facilities for FY2023.
Scope of Work: These contracts provide all the necessary plumbing parts and supplies on an “as needed” basis for the Department of Real Estate and Asset Management HVAC Maintenance staff to perform repair and maintenance services to the plumbing systems at all Fulton County facilities of north, south and downtown areas. DREAM’s Materials Management has approximately 750 total varieties of plumbing supplies and related items on hand in the warehouse inventory.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval
The requested spending authority in the total amount of $98,899.93 is an increase of $12,899.93 over 2022 which is due to the increase costs for plumbing parts, fittings, fixtures, pipes, and accessories used for maintenance and repair services in all County facilities. Prices have increased substantially on various commodities due to high demand, industry wide shortages, new construction and renovations which are causing challenges to the supply chain.
We anticipate the 2022 price increases will continue into 2023 to include copper pipe and fittings, water heaters, valves, and circulating pumps. All items mentioned are necessary components for daily facility HVAC maintenance and repair operations.
The requested total spending authority in the total amount of $98,899.93 is sufficient in that it will help supplement and cover the price increases for plumbing parts and related items used to perform repairs and maintenance services to the plumbing systems in all Fulton County facilities for FY2023.
Historical Expenditures:
• FY2022: The County expenditures as of 7/27/2022, $65,406.12
• FY2021: The County spent $45,005.05
• FY2020: The County spent $44,484.07
• FY2019: The County spent $87,625.98
• FY2018: The County spent $96,299.82
Project Implications: These contracts provide all the necessary supplies and equipment needed to support the in-house HVAC Maintenance staff.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide plumbing supplies and related items to support in-house HVAC Maintenance staff for Countywide services.
Contract Modification
(A) Best Plumbing Specialties
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$91.44 |
|
1st Renewal |
|
|
$105.15 |
|
Total Revised Amount |
|
|
$196.59 |
(B) Equiparts Corp
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$16,073.60 |
|
Increase Spending Authority |
22-0535 |
8/3/22 |
$3,000.00 |
|
1st Renewal |
|
|
$18,484.60 |
|
Total Revised Amount |
|
|
$37,558.20 |
(C) HD Supply Facilities Maintenance
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$31,022.488 |
|
1st Renewal |
|
|
$35,676.31 |
|
Total Revised Amount |
|
|
$66,699.19 |
(D) South K & A Specialty Parts
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$6,348.00 |
|
Increase Spending Authority |
22-0535 |
8/3/22 |
$3,000.00 |
|
1st Renewal |
|
|
$7,300.19 |
|
Total Revised Amount |
|
|
$16,648.19 |
(E) Tiles in Style dba Taza Supplies
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$13,905.00 |
|
Increase Spending Authority |
22-0535 |
8/3/22 |
$3,000.00 |
|
1st Renewal |
|
|
$15,990.75 |
|
Total Revised Amount |
|
|
$32,895.75 |
(F) Total Maintenance
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$240.75 |
|
1st Renewal |
|
|
$276.86 |
|
Total Revised Amount |
|
|
$517.61 |
(G) W.W. Grainger
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0766 |
10/6/21 |
$18,318.33 |
|
Increase Spending Authority |
22-0535 |
8/3/22 |
$6,000.00 |
|
1st Renewal |
|
|
$21,066.07 |
|
Total Revised Amount |
|
|
$45,384.40 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
(A)
Contract Value: $105.15
Prime Vendor: Best Plumbing Specialties
Prime Status: Non-Minority
Location: Myersville, MD
County: Frederick County
Prime Value: $105.15 or 100.00%
Total Contract Value: $105.15 or 100.00%
Total M/FBE Value: $ -0-
(B)
Contract Value: $18,484.60
Prime Vendor: Equiparts Corp.
Prime Status: Non-Minority
Location: Oakmont, PA
County: Allegheny County
Prime Value: $18,484.60 or 100.00%
Total Contract Value: $18,484.60 or 100.00%
Total M/FBE Value: $ -0-
(C)
Contract Value: $35,676.31
Prime Vendor: HD Supply Fac. Maintenance formally Interline Brands
Prime Status: Non-Minority
Location: Jacksonville, FL
County: Duval County
Prime Value: $35,676.31 or 100%
Total Contract Value: $35,676.31 or 100.00%
Total M/FBE Value: $ -0-
(D)
Contract Value: $7,300.19
Prime Vendor: South K & A Specialty Parts
Prime Status: Non-Minority
Location: Newnan, GA
County: Coweta County
Prime Value: $7,300.19 or 100.00%
Total Contract Value: $7,300.19 or 100.00%
Total M/FBE Value: -0-
(E)
Contract Value: $15,990.75
Prime Vendor: Tiles in Styles d.b.a Taza Supplies
Prime Status: Non-Minority
Location: Willow Brook, IL
County: DuPage County
Prime Value: $15,990.75 or 100.00%
Total Contract Value: $15,990.75 or 100.00%
Total M/FBE Value: $-0-
(F)
Contract Value: $276.86
Prime Vendor: Total Maintenance Solutions South
Prime Status: Non-Minority
Location: Taylors, SC
County: Greenville County
Prime Value: $276.86 or 100.00%
Total Contract Value: $276.86 or 100.00%
Total M/FBE Value: $-0-
(G)
Contract Value: $21,066.07
Prime Vendor: WW Grainger
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $21,066.07 or 100.00%
Total Contract Value: $21,066.07 or 100.00%
Total M/FBE Value: $-0-
Grand Contract Value: $98,899.93 or 100.00%
Grand M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$86,000.00 |
|
Previous Adjustments: |
$15,000.00 |
|
This Request: |
$98,899.93 |
|
TOTAL: |
$199,899.93 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies- $98,899.93 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remaining |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |