Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 20RFP124887K-BKJ, Standby Professional Services for Facilities Related Planning, Design, Engineering and Assessments - Architectural and Engineering Services, in the total amount of $1,600,000.00 with (A) Sizemore Group, LLC (Atlanta, GA) in the amount of $400,000.00; (B) Williams Russell and Johnson, Inc. (Atlanta, GA) in the amount of $400,000.00; (C) CBRE I Heery + Russell (Atlanta, GA) in the amount of $400,000.00; and (D) KHAFRA Engineering Consultants, Inc. (Atlanta, GA) in the amount of $400,000.00 to provide standby professional services for facilities related planning, design, engineering and assessments - architecture & engineering services program on a “task order” basis for a variety of capital projects in support of the Department of Real Estate and Asset Management. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to renew existing contracts for Standby Professional Services for Facilities Related Planning, Design, Engineering and Assessments - Architectural and Engineering Services for Fulton County for FY2023.
Scope of Work: The services to be provided under these contracts include the following: engineering studies; consultative, advisory, investigative and pre-design services; pre-design and pre -construction activities; partnering; project management services; detailed design services; contract administration and general review during construction; construction management services; and additional services that may be requested by the County.
These requirements may include, but are not limited to, the following: (a) extended commissioning and start-up assistance for equipment or facilities; (b) preparing plant specific operating and maintenance manuals; (c) determining deficiencies during the warranty period; (d) preparing the final acceptance document at the end of the warranty period; (e) assisting with facility management and/or operations after commissioning and start-up; (f) providing assistance in as-built drawing verification; (g) facility requirements and utilization studies; (h) feasibility studies for new, renovation and alteration projects (i) preparation of program documents; (j) preparation of schematic, preliminary, design development, and contract documents and specifications; (k) studies and audits for compliance with federal, state and local regulations; (l) services related to minor and/or new construction, renovation and alteration projects to include planning, handicapped accessibility (ADA), project evaluation, electrical, mechanical, structural and civil engineering; (m) additional services which may be required or requested; (n) master planning, building systems surveys; (o) facility programming; (p) construction administration; (q) development of design documents for the Standby Construction Program System (Job Order Contract); and (r) cost estimates.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM’s Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified and adopted for FY2023.
Historical Expenditures:
FY2022: The County expenditure as of 7/13/2022, $427,809.18
FY2021: The County spent $150,090.55
FY2020: The County spent $259,975.98
FY2019: The County spent $325,415.19
FY2018: The County spent $533,110.40
FY2017: The County spent $342,398.00
Project Implications: The intent of this professional services contract is for one or more firms to provide some, all or any combination of the various and diverse technical, professional, architectural, and engineering planning for projects and related projects for the County on an as needed basis. Whenever services are requested by the County the Contractor will submit a written proposal for the specific project based on the scope of services requested by the County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County does not have the capacity, or the expertise, to perform these services in-house. Approval will enable us to have engineering consultancy services on-hand to review proposal specifications for proposed solicitations before being advertised to ensure that all aspects necessary for a successful procurement have been addressed.
Contract Modification
(A) Sizemore Group, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0165 |
3/3/21 |
$400,000.00 |
|
Task Order No.1 |
21-0307 |
4/21/21 |
$525,400.00 |
|
1st Renewal |
21-0750 |
10/6/21 |
$400,000.00 |
|
2nd Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$1,725,400.00 |
(B) Williams Russell and Johnson, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0165 |
3/3/21 |
$400,000.00 |
|
1st Renewal |
21-0750 |
10/6/21 |
$400,000.00 |
|
2nd Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$1,200,000.00 |
(C) CBRE I Heery + Russell
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0165 |
3/3/21 |
$400,000.00 |
|
1st Renewal |
21-0750 |
10/6/21 |
$400,000.00 |
|
2nd Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$1,200,000.00 |
(D) Khafra Engineering Consultants, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0165 |
3/3/21 |
$400,000.00 |
|
1st Renewal |
21-0750 |
10/6/21 |
$400,000.00 |
|
2nd Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$1,200,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,600,000.00
(A)
Contract Value: $400,000.00
Prime Vendor: Sizemore Group, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $180,000.00 or 45.00%
Subcontractor: Ascension Program Management
Subcontractor Status: Non-Minority
Location: Monroe, GA
County: Walton County
Contract Value: $40,000.00 or 10.00%
Subcontractor: Palacio Collaborative
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $16,000.00 or 4.00%
Subcontractor: Travis Pruitt & Associates
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Contract Value: $40,000.00 or 10.00%
Subcontractor: Maxx Union, LLC
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $12,000.00 or 3.00%
Subcontractor: Phillips-Langley & Associates
Subcontractor Status: Non-Minority
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $12,000.00 or 3.00%
Subcontractor: SL King & Associates
Subcontractor Status: African American Male Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $80,000.00 or 20.00%
Subcontractor: Palmer Engineering Company
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Tucker, GA
County: Dekalb County
Contract Value: $20,000.00 or 5.00%
Total Contract Value: $400,000.00 or 100.00%
Total M/FBE Value: $116,000.00 or 29.00%
(B)
Contract Value: $400,000.00
Prime Vendor: Williams-Russell and Johnson, Inc.
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Prime Value: $192,000.00 or 48.00%
Subcontractor: Stanley Love-Stanley, PC
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $60,000.00 or 15.00%
Subcontractor: Hammond & Associates, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Norcross, GA
County: Gwinnett County
Contract Value: $60,000.00 or 15.00%
Subcontractor: Smart Building Systems
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Contract Value: $8,000.00 or 2.00%
Subcontractor: LanDraft-Landscape Studios
Subcontractor Status: Non-Minority
Location: Evans, GA
County: Columbia County
Contract Value: $8,000.00 or 2.00%
Subcontractor: Cooper Carry
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $40,000.00 or 10.00%
Subcontractor: S.A. Williams, Inc.
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $8,000.00 or 2.00%
Subcontractor: Southface
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $8,000.00 or 2.00%
Subcontractor: CERM
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $12,000.00 or 3.00%
Subcontractor: GWP Properties, LLC
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Decatur, GA
County: Dekalb County
Contract Value: $4,000.00 or 1.00%
Total Contract Value: $400,000.00 or 100.00%
Total M/FBE Value: $344,000.00 or 86.00%
(C)
Contract Value: $400,000.00
Prime Vendor: CBRE/Heery & Russell (JV) (50/50)
Prime Status: Majority (CBRE $140,000 or 50%)/H.J. Russell $140,000.00 or 50%)AABE
Location: Atlanta, GA
County: Fulton County
Prime Value: $280,000.00 or 70.00%
Subcontractor: Fitzgerald Collaborative Group, LLC
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $TBD
Subcontractor: Stevens & Wilkinson, GA, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $TBD
Subcontractor: Breedlove Land Planning, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $TBD
Total Contract Value: $400,000.00 or 100.00%
Total M/FBE Value: $140,000.00 or 35.00%
(D)
Contract Value: $400,000.00
Prime Vendor: KHAFRA Engineering Consultants, Inc.
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $240,000.00 or 60.00%
Subcontractor: 2M Design Consultants, Inc.
Subcontractor Status: African American Female Business-Certified
Location: Johns Creek, GA
County: Fulton County
Contract Value: $60,000.00 or 15.00%
Subcontractor: Timberhood Consulting, LLC
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $60,000.00 or 15.00%
Subcontractor: LandMatters Studios, LLC
Subcontractor Status: White Female Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $20,000.00 or 5.00%
Subcontractor: GLEEDS
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $20,000.00 or 5.00%
Total Contract Value: $400,000.00 or 100.00%
Total M/FBE Value: $320,000.00 or 80.00%
Grand Contract Value: $1,600,000.00 or 100.00%
Grand M/FBE Value: $920,000.00 or 57.20%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,600,000.00 |
|
Previous Adjustments: |
$2,125,400.00 |
|
This Request: |
$1,600,000.00 |
|
TOTAL: |
$5,325,400.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$1,600,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2023. Purchase Order will be guided by the available adopted FY2023 Pay as you Go funding.
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Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal option remaining |
Overall Contractor Performance Rating:
Sizemore 3.60
William Russell Johnson 4.00
Khafra Engineering 3.20
CBRE/Heery No evaluation du to unavailability of assigned projects at this time
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
3/1/2022 |
6/30/2022 |