Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, National Cooperative Contract #192163, a Master Agreement Contract for Maintenance, Repair, Operating (MRO) Supplies, Industrial Supplies and Related Products and Services in the amount of $20,000.00 with WW Grainger (Norcross, GA), to supplement price increase to purchase mission critical parts including pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items in support of DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Approval to increase spending authority to supplement price increases for maintenance, repair, operating (MRO) supplies and related products used to support DREAM’s Building Construction and Facilities Maintenance Divisions for the remainder of FY2022.
Scope of Work: The increase spending authorities are being requested to cover the increase costs for mission critical parts including pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment, and related items to support, DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments.
Prices have increased substantially for these commodities due to high demand, industry wide shortages, new construction and renovations and the pandemic. All items mentioned are necessary components for daily facility operations and to launch the reopening of facilities.
This cooperative purchasing contract provide all the necessary mission critical supplies, and related items such items as: pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items and any other miscellaneous MRO supplies.
The key benefits of this contract include the following:
• 29 key categories represented with a minimum discount of 5% off Grainger Contract
• Nationwide 3,600 item Core List of most frequently purchased items
• KeepStock® - A Managed Inventory Solution
• One-stop purchasing
• Local stocking
• On-hand inventory reduction
• Broad assortment of supplies Same-day shipping*
• 24/7 online ordering on grainger.com/omnia partners public
• Dedicated Grainger Government sales team
• No minimum order limits
• Same day order or next day AM pickup.
• After-Hours Emergency Service - Call 1-800-CALL-WWG (1-800-225-5994) to open a branch anytime - even nights and weekends. (Free service under your Grainger/OMNIA Partners contract)
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to increase spending authority to cover the costs for increases for mission critical parts including pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment, and related items to support, DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments for the remainder of FY2022.
The requested increases in the total amount of $20,000 will help supplement price increases due to high demand, industry wide shortages, new construction and renovations and the pandemic. All items mentioned are necessary components for daily facility operations and to launch the reopening of facilities.
Historical Expenditures:
FY2022: The County expenditures as of 8/9/2022, $44,697.75
FY2021: The County spent $45,816.00
FY2020: The County spent $24,412.00
FY2019: The County spent $48,249.00
Project Implications: This cooperative purchasing contract provide all the necessary maintenance, repair, operating (MRO) supplies and related products on an-as needed basis for the DREAM’s Building Construction and Facilities Maintenance Divisions to perform maintenance and repair services to all Fulton County facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in covering the increase costs for mission critical parts including pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment, and related items to support, DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments for the remainder of FY2022.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0059 |
1/19/22 |
$49,999.00 |
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Increase Spending Authority |
|
|
$20,000.00 |
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Total Revised Amount |
|
|
$69,999.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: National Cooperative Contract #192163
Exhibit 2: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$49,999.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$20,000.00 |
|
TOTAL: |
$69,999.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1410: General, Real Estate and Asset Management, Equipment- $20,000.00.
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |