Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a task order - Department of Real Estate and Asset Management, 20RFP124887K-BKJ, Standby Professional Services for Facilities Related Planning, Design, Engineering and Assessments- Architectural and Engineering Services in the amount of $739,180.00 with Sizemore Group, LLC (Atlanta, GA), to provide standby professional design services for the Fulton County Government Behavioral Health Crisis Center located within the existing Oak Hill Child, Adolescent & Family Center at 2805 Metropolitan Parkway SW, Atlanta, GA 30315. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-360, request for approval of Task Orders exceeding $500,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of task order to provide standby professional design services for the Fulton County Government Behavioral Health Crisis Center.
Scope of Work: The design firm will furnish all architectural design, engineering, planning, and construction administration services for the Fulton County Government Behavioral Health Crisis Center which will be located within the existing Oak Hill Child, Adolescent & Family Center facility at 2805 Metropolitan Pkwy SW, Atlanta, GA 30315.
Scope of Work:
The intent is to renovate the existing facilities at this location to accommodate the space needed to deliver Adult and Adolescent behavioral health services. The center shall offer a “no wrong door” philosophy to ensure access to anyone in need of behavioral health services. These functions will benefit everyone from individuals in crisis and their families to the overcrowded hospitals and first responders currently stretched to their capacity. The Project Description for the Fulton County Behavioral Crisis Center and the Request for Proposal dated June 1, 2022, provide additional details used as a basis for the response.
Services:
The Design Services will include the services needed to produce Construction Documents and Specifications to allow the County to procure a construction contractor in a subsequent solicitation. This includes overall project management, site visits and meetings needed in person and/or remotely. The total compensation will be the sum of the Design Phases and Construction Phase as listed in the table below.
Compensation:
|
Tasks/Phase |
Total Cost |
|
Arch, MEP&F, Security, Communication, Structural |
$236,680.00 |
|
Design Phase Total |
|
|
Programming and Enhanced Schematic Design |
$219,630.00 |
|
Procurement |
$17,050.00 |
|
Construction Documents |
$400,000.00 |
|
Construction Administration Phase Total |
$102,500.00 |
|
Construction Administration |
$92,000.00 |
|
Warranty |
$10,500.00 |
|
Total Design and CA Compensation |
$739,180.00 |
This contract provides all necessary standby professional services for facilities related planning, design, engineering and assessments - architecture & engineering services program on a “task order” basis to implement the following: engineering studies; consultative, advisory, investigative and pre-design services; pre-design and pre-construction activities; partnering; project management services; detailed design services; contract administration and general review during construction; construction management services; and additional services that may be requested by the County.
Community Impact: The citizens would experience impacts of the County future and long-term space and service need of the constituents and employees of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of task order to provide standby professional design services for the Fulton County Government Behavioral Health Crisis Center located within the existing Oak Hill Child, Adolescent & Family Center at 2805 Metropolitan Parkway SW, Atlanta, GA 30315.
The requested Task Order in the total amount of $739,180.00 will cover the cost to provide all necessary standby professional services for facilities related planning, design, engineering, and assessments - architecture & engineering services program on a “task order” basis to implement the design plan for the Fulton County Government Behavioral Health Crisis Center.
The project management is coordinated by the Department of Real Estate and Asset Building Construction Management Team.
History Expenditures:
FY2022: The County allocation/expenditure as of 8/24/2022, $509,759.18
FY2021: The County spent $150,090.55
FY2020: The County spent $259,975.98
FY2019: The County spent $325,415.19
FY2018: The County spent $533,110.40
FY2017: The County spent $342,398.00
Project Implications: The Task Order will allow the design firm to develop the design plan and construction management phase for the Fulton County Government Behavioral Health Crisis Center.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this task order is not approved, the County does not have the abilities/or skills to provide standby professional services for architectural and engineering services, and there will be a delay in the developing the design plan for the Fulton County Government Behavioral Health Crisis Center.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0165 |
3/3/21 |
$400,000.00 |
|
Task Order No. 1 |
21-0307 |
4/21/21 |
$525,400.00 |
|
1st Renewal |
21-0750 |
10/6/21 |
$400,000.00 |
|
Task Order No. 2 |
|
|
$739,180.00 |
|
Total Revised Amount |
|
|
$2,064,580.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $739,180.00
Prime Vendor: Sizemore Group, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $332,631.00 or 45.00%
Subcontractor: Ascension Program Management
Subcontractor Status: Non-Minority
Location: Monroe, GA
County: Walton County
Contract Value: $73,918.00 or 10.00%
Subcontractor: Palacio Collaborative
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $29,567.20 or 4.00%
Subcontractor: Travis Pruitt & Associates
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Contract Value: $73,918.00 or 10.00%
Subcontractor: Maxx Union, LLC
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $22,175.40 or 3.00%
Subcontractor: Phillips-Langley & Associates
Subcontractor Status: Non-Minority
Location: Suwanee, GA
County: Gwinnett County
Contract Value: $22,175.40 or 3.00%
Subcontractor: S.L. King & Associates
Subcontractor Status: African American Male Business Enterprise-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $147,836.00 or 20.00%
Subcontractor: Palmer Engineering Company
Subcontractor Status: African American Male Business Enterprise-Non-Certified
Location: Tucker, GA
County: Dekalb County
Contract Value: $36,959.00 or 5.00%
Total Contract Value: $739,180.00 or 100.00%
Total M/FBE Value: $214,362.20 or 29.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Task Order No. 2 to Form of Contract
Exhibit 2: Cost Proposal for Design Services for Fulton County Behavioral Health Center
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$400,000.00 |
|
Previous Adjustments: |
$925,400.00 |
|
This Request: |
$739,180.00 |
|
TOTAL: |
$2,064,580.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
448-520-ARP1-HINF: Interest Income-Investment, Real Estate and Asset Management, Behavioral Health Crisis Center- $739,180.00
|
Key Contract Terms |
|
Start Date: 9/7/2022 |
End Date: Upon Project Completion |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
3/1/2022 |
6/30/2022 |