DEPARTMENT
Finance
REQUESTED ACTION (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Finance Department, 20RFP0827C-MH, Printing & Mailing Water and Sewer Bills in an amount not to exceed $306,621.00 with Dove Mailing Inc. (Atlanta, GA) to provide printing and mailing of the County's water and sewer bills. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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REQUIREMENT FOR BOARD ACTION (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
STRATEGIC PRIORITY AREA RELATED TO THIS ITEM (If yes, note strategic priority area below)
Open and Responsible Government
COMMISSION DISTRICTS AFFECTED
All Districts ?
District 1 ?
District 2 ?
District 3 ?
District 4 ?
District 5 ?
District 6 ?
IS THIS A PURCHASING ITEM?
Yes
SUMMARY & BACKGROUND (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Finance recommends approval of the 2nd renewal with Dove Mailing. This contract provides for printing and mailing Water and Sewer Bills for the County's approximately 80,000 water customers. The amount requested will accommodate the recent US Postal service increases.
Community Impact: Ensure timely distribution of water/sewer bills
Department Recommendation: Recommend approval
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
CONTRACT MODIFICATION
CURRENT CONTRACT HISTORY
BOC ITEM
DATE
DOLLAR AMOUNT
Original Award Amount
20-0977
12/16/2020
$254,121.00
1st Renewal
21-0950
1...
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