Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract- Fulton County Department of Information Technology, 23RFP139160B-EC, Digital Multi-functional Devices and Support Services, in an amount not to exceed $1,341,750.00, with Standard Office Systems of Atlanta, Inc. (Duluth, GA) to provide maintenance, supplies, support services, software, and associated hardware for multi-function devices County-wide. This action exercises the third renewal option. One renewal option remains. Effective dates: January 1, 2027 through December 31, 2027.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewals requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts x
District 1
District 2
District 3
District 4
District 5
District 6
Is this a purchasing item?
Yes
Summary & Background: This contract provides scanning, printing, and faxing capabilities essential to the efficient operation of all County departments.
Scope of Work:
The contract provides multi-function devices (MFDs) and print management software to support scanning, printing, and faxing operations County-wide. Technological improvements, including reduced power consumption and more efficient software tools, are expected to improve cost efficiency.
The vendor will provide:
Maintenance and technical support for devices at the Government Center, Justice Center, and all remote County locations.
Training, on-site assistance, and support resources.
Replacement and recycling of all...
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