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Requested Action
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Request approval to renew an existing contract - Department of Real Estate and Asset Management, 25ITBC1368307C-JNJ, HVAC Equipment and Parts in an amount not to exceed $140,000.00 with Shelton Supply dba F. M. Shelton, Inc. (Atlanta, GA), to provide HVAC equipment and parts on an “as needed” basis for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2027, through December 31, 2027.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts x District 1 District 2 District 3 District 4 District 5 District 6
Is this a purchasing item?
Yes
Summary & Background: On July 15, 2026, the BOC approved to increase spending authority in the total amount not to exceed $30,000.00 with Shelton Supply, dba F. M. Shelton, Inc., to cover the costs to purchase additional HVAC parts and related equipment to maintain a sufficient level of parts on hand for maintenance/repairs required to keep the County’s HVAC systems online and with minimal downtime for the remainder of FY2026.
These HVAC parts and related items are necessary components for HVAC maintenance and repair operations on County facilities. The requested total spending authority in the total amount of $140,000.00 is sufficient to cover the costs associated with additional facilities that will be maintained by in FY 2027 such as the ARFF, Public Safety Training Center, 475 Fairburn Rd, and 4700 Northpoint Pkwy. Additionally, imposed tariffs have resulted in increased cost of HVAC parts and supplies.
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