Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 25ITB1376191A-KM, Concrete Manhole Parts in an amount not to exceed $106,624.76 with Ferguson Waterworks to provide concrete manhole parts. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026, through December 31, 2026.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to renew an existing contract with Ferguson Waterworks to provide concrete manhole parts.
Scope of Work: This contract furnishes the Department with precast concrete manhole components, including bases, risers, and both eccentric and concentric sections. All manhole parts provided under this solicitation shall be modularly constructed of precast concrete and designed to accommodate pipe junctions and to provide access to underground piping systems. Components must be rated for traffic-bearing applications and must include rebar hooks for safe transport and handling or an approved equivalent, as determined by the Department.
Community Impact: Using durable, traffic-rated components minimizes road closures and improves the efficiency of service to residents.
Department Recommendation: The Department of Public Works requests approval of the renewal.
Project Implications: The project ensures improved durability and efficiency of underground utility systems through the use of precast concrete manhole components.
Community Issues/Concerns: Public Works staff is not aware of any community issues/concerns.
Department Issues/Concerns: Public Works staff have not raised any issues/concerns.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0611 |
08/20/2025 |
$106,624.76 |
|
1st Renewal |
|
|
$106,624.76 |
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Total Revised Amount |
|
|
$213,249.52 |
Contract & Compliance Information
Contract Value: $106,624.76
Prime Vendor: Ferguson Waterworks
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $106,624.76 or 100.00%
Subcontractor: None
Total Contract Value: $106,624.76 or 100.00%
Total Certified Value: -0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$106,624.76 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$106,624.76 |
|
TOTAL: |
$213,249.52 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $53,312.38.
Funding Line 2:
201-540-5469-1450: Water & Sewer Revenue, Public Works, Maintenance Supplies - $53,312.38.
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2025 |
9/30/2025 |