Department
State Court
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - State Court, 14RFP93286A-CJC System with File & ServeXpress LLC (Irving, TX), to provide an integrated electronic filing system for all case types within the jurisdiction of the State Court for an additional 12 month period effective October 5, 2025 through October 4, 2026. This is a revenue-generating contract. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides a fully integrated e-filing system to accommodate all case filings within the jurisdiction of Clerk of Superior Court, State and Magistrate, and Probate Courts. The E-Filing system will satisfy access to justice issues by making e-filing available to all litigants filing in the Clerk of Superior Court, State and Magistrate, and Probate Courts. The system allows end users to file pleadings and other documents remotely and securely 24 hours a day, every day of the year.
This extension is necessary in order to initiate and complete the procurement process for this service.
Community Impact: None
Department Recommendation: Approval of recommendation.
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: This contract will allow State Court to continue to offer e-filing services.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
14-0859 |
10/15/2014 |
Revenue Generating |
|
Renewal No. 1 |
19-1163 |
12/18/2019 |
Revenue Generating |
|
Amendment No. 1 |
21-0701 |
9/15/2021 |
Revenue Generating |
|
Renewal No. 2 |
23-0618 |
9/20/2023 |
Revenue Generating |
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Amendment No. 2 (Extension) |
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|
Revenue Generating |
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Total Revised Amount |
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Revenue Generating |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $Revenue Generated
Prime Vendor: File & ServeXpress
Prime Status: Non- Minority
Location: Irving, TX
County: Dallas County
Prime Value: $Revenue Generated
Total Contract Value: $Revenue Generated
Total Certified Value: $-0-
Exhibits Attached
Contact Information (Type Name, Title, Agency and Phone)
title
Donald Talley, Court Administration/Chief Clerk of State Court 404-613-1305
Contract Attached
title
Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
Revenue Generating |
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Previous Adjustments: |
Revenue Generating |
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This Request: |
Revenue Generating |
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TOTAL: |
Revenue Generating |
Fiscal Impact / Funding Source
Funding Line 1:
100-420-4201-4230; General Fund, State Court-General, Court Costs/Fees
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Key Contract Terms |
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Start Date: 10/5/2025 |
End Date: 10/4/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: Additional 12 month extension |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
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