Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order of less than 10% - Public Works Department, 21RFP130845K-BKJ, Progressive Design-Build Services for Atlanta Newnan Road Pump Station and Force Main in an amount not to exceed $800,000.00 with Reeves Young/GMC, JV (Atlanta, GA) to cover conflicts of rock excavation/removal and to extend the contract final completion date by 180 calendar days to June 3, 2024. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA) body
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☒
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Atlanta Newnan Pump Station and Force Main Project is currently under construction and will extend sanitary sewer services to previously unsewered areas within the City of Chattahoochee Hills and the City of South Fulton. This project is essential to the continued economic growth and development of the South Fulton area. Reeves Young/GMC, JV (the “Joint Venture”) were awarded the construction contract by the BOC on November 3, 2021, under Agenda Item #21-0875.
Scope of Work: During the design phase of the project, the Public Works Department and the Joint Venture attempted to identify possible geological conflicts by performing subsurface geological exploration thru several means, including “potholing” and seismic refraction studies. The pipeline design was adjusted in several areas to avoid potential conflicts. The Owner’s Contingency was utilized to address cost overruns in the instances where conflicts with rock could not be avoided. The balance of the Owner’s Contingency is close to being fully exhausted and approval of this Item will provide the Public Works Department with the authority to address future conflicts during excavation. The Public Works Department is also seeking a time extension for this project to allow the delivery and installation of late-arriving back-up generator equipment. There is no cost to Fulton County for the requested time extension.
Community Impact: No community impacts are expected thru this action.
Department Recommendation: The Public Works Department recommends approval of this Item.
Project Implications: Approval of this item will allow the Public Works Department to pay for the necessary rock excavation to install the force main sewer line.
Community Issues/Concerns: Approval of this item will allow the project to be completed in the most expedient way.
Department Issues/Concerns: Failure to approve this item will hamper the ability of Public Works Department to efficiently complete this project.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0875 |
11/3/2021 |
$590,000.00 |
|
Contract Modification #1 |
22-0301 |
4/20/2022 |
$3,470,242.12 |
|
Contract Modification #2 |
22-0541 |
8/3/2022 |
$18,519,592.88 |
|
Change Order/Extension #1 |
|
|
$800,000.00 |
|
Total Revised Amount |
|
|
$23,379,835.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $800,000.00
Prime Vendor: Reeves Young/Goodwyn, Mills, Cawood (JV Partners 85/15 JV Both firms Non- Minority; - $680,000.00 or 85.00% & $120,00.00 or 15.00%)
Primes Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $800,000.00 or 100.00%
Total Contract Value: $800,000.00 or 100.00%
Total Certified Value: $00.00 or 0.00%
Exhibits Attached
Exhibit 1: Change Order Agreement
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works, 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Choose an item.
Total Contract Value
|
Original Approved Amount: |
$590,000.00 |
|
Previous Adjustments: |
$21,989,835.00 |
|
This Request: |
$800,000.00 |
|
TOTAL: |
$23,379,835.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S159: Water & Sewer R& E, Public Works, Serenbe Pump Station
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 6/3/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
2/9/2023 |
5/8/2023 |