Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, 23ITB138805C-GS, Carpet, Carpet Installation and Repair Services Countywide in the total amount of $345,000.00, with (A) G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta (Norcross, GA) in the amount of $145,000.00; (B) HPI Floor, LLC (Atlanta, GA) in the amount of $125,000.00; and (C) Brad Construction Company II, LLC (Fayetteville, GA) in the amount of $75,000.00, to provide carpet, carpet tile installation and repair services for Countywide facilities. Effective upon execution of contracts through December 31, 2024, with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract will Carpet, Carpet Tile Installation and Repair Services Countywide on an “as-needed” basis for Fulton County facilities for fiscal year 2024.
Scope of Work: These contracts furnish all materials, labor, tools, equipment, and appurtenances necessary to provide carpet and carpet tile installation and repair to facilities Countywide, including the removal and reinstallation of existing furniture when required and the removal and disposal of existing carpet/carpet tiles.
The upkeep of Fulton County facilities is an essential function of this Department. These contracts are a vital part of our ability to maintain safe, functional, and aesthetically sound facilities. Without these contracts, flooring within Fulton County facilities could go without necessary maintenance and provide for a potentially hazardous environment. The deterioration of floor coverings in many well-traveled locations like court rooms and public corridors could be a cause for tripping hazards and health hazards from deteriorating carpets.
Community Impact: These contracts are necessary to maintain safe, functional, and comfortable flooring for the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidders for fiscal year 2024.
Basis of Award:
The recommendation for the award was based on the bidders’ prices for pulling up and removing existing carpet and furnishing and installation of new carpet tiles according to the specific project descriptions mentioned for Line Items #1 thru #9 for in the Bid Form. Thereafter, totaling the nine-line items for the total Base Bid Amount to determine the lowest responsible bidders to provide carpet, carpet tile installation and repair services Countywide.
Award Recommendation:
The Department received and evaluated four (4) bids to the solicitation
After careful review of these bids, DREAM recommended three (3) overall lowest and most responsive and responsible bidders: G.S.A.T. Restoration the overall lowest, HPI Floor the 2nd most responsible, and Brad Construction the 3rd most responsible, to provide carpet installation and repair services countywide on an as-needed basis for Fulton County for FY2024.
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Recommended Bidder |
Base Bid |
Award Authority |
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1 |
G.S.A.T. Restoration |
$20,355.04 |
$145,000.00 |
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2 |
HPI Floor, Inc. |
$23,649.11 |
$125,000.00 |
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3 |
Brad Construction |
$30,208.81 |
$75,000.00 |
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Total |
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$345,000.00 |
Selecting three (3) carpet installation contractors provides us with the maximum flexibility and sufficient manpower resources to perform the required replacement and installation of new carpet flooring within all Countywide facilities in an expeditious manner. Two (2) of the three (3) recommended Carpet contractors have a current or previous contract with Fulton County and have performed excellent and highly competent as a Carpet contractor for Fulton County as stated in their performance reports (see Exhibit 2).
Project Implications: These contracts ensure worn carpet is replaced in a timely manner. Without these contracts, flooring within Fulton County facilities could go without necessary maintenance and provide for a potentially hazardous environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department does not have the resources, specialty tools and equipment to provide carpet and carpet tile installation repair services Countywide.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $345,000.00
(A)
Prime Vendor: G.S.A.T. Restoration, Inc. dba Paul Davis of North Atlanta
Prime Status: Hispanic Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Prime Value: $113,100.00 or 78.00%
Subcontractor: Prosource
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: $31,900.00 or 22.00%
Total Contract Value: $145,000.00 or 100.00%
Total Certified Value: $113,100.00 or 78.00
(B)
Prime Vendor: HPI Floor, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $125,000.00 or 100.00%
Total Contract Value: $125,000.00 or 100.00%
Total Certified Value: $125,000.00 or 100.00%
(C)
Prime Vendor: Brad Construction Company II
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $75,000.00 or 100.00%
Total Contract Value: $75,000.00 or 100.00%
Total Certified Value: $75,000.00 or 100.00%
Grand Contract Value: $345,000.00 or 100.00%
Grand Certified Value: $313,100.00 or 90.75%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluations
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$345,000.00 |
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TOTAL: |
$345,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $245,000
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $100,000
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Key Contract Terms |
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Start Date: Upon Contract Execution |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:
G.S.A.T. Restoration dba Paul Davis- NR
HPI Floor, Inc. 85
Brad Construction Company II 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2023 |
12/31/2023 |