Department
Senior Services
Requested Action
title
Request approval to renew an existing contract - Department of Senior Services 23RFP137278A-CJC, Comprehensive Nutrition Services in an amount not to exceed $2,628,672.92 with Open Hand Atlanta (Atlanta, GA) to provide congregate and home delivered meals, meal delivery, nutrition education and nutrition counseling for Fulton County residents aged 60 and above. This action exercises the first of four renewal options. Three renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) month or less.
Strategic Priority Area related to this item
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Department of Senior Services is the County based agency designated to provide Older Americans Act services within Fulton County. The department is responsible for the planning and coordination of home and community based services that enable senior residents to age in place. The contract will cover the preparation and delivery of congregate meals to Neighborhood Senior Centers, Home Delivered Meals to the homes of seniors, nutrition education and counseling at Neighborhood Senior Centers and community outreach which entails nutrition education material for home delivered meals participants.
Community Impact: This contract renewal will ensure that meals are provided to eligible Fulton County seniors. If the contract is not renewed, there will be seniors within Fulton County who will face food insecurity.
Department Recommendation: The Department recommends approval.
Project Implications: This contract enables Fulton County and the department to provide comprehensive nutrition care and nutritionally balanced meals to eligible seniors.
Community Issues/Concerns: If not renewed, over 1,000 eligible seniors will face food insecurity.
Department Issues/Concerns: There are no Department issues or concerns.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
23-0199 |
3/15/2023 |
$1,727,156.58 |
|
Increase Spending Authority |
23-0460 |
7/12/2023 |
$1,134,963.80 |
|
Renewal No. 1 |
|
|
$2,628,672.92 |
|
Total Revised Amount |
|
|
$5,490,793.30 |
Contract Compliance Information:
Contract Value: $2,628,672.92
Prime Contractor: Open Hand Atlanta, Inc.
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $2,511,052.92 or 94.30%
Subcontractor: Senior Services North Fulton
Subcontractor Status: Non-Profit
Location: Alpharetta, GA
County: Fulton County
Contract Value: $50,000.00 or 2.70%
Subcontractor: South Fulton Senior Services, Inc.
Subcontractor Status: Non-Profit
Location: College, GA
County: Fulton County
Contract Value: $67,620.00 or 3.00%
Total Contract Value: $2,628,672.92 or 100.00%
Total Certified Value: Non-Profit
Exhibits Attached
Exhibit 1: Contractor Performance Report
Exhibit 2: Contractor Renewal Evaluation
Exhibit 3: Contract Renewal Form
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,727,156.58 |
|
Previous Adjustments: |
$1,134,963.80 |
|
This Request: |
$2,628,672.92 |
|
TOTAL: |
$5,490,793.30 |
Grant Information Summary
|
Amount Requested: |
$654,157.76 |
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
July 1, 2023 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2024 |
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Grant Information Summary
|
Amount Requested: |
$731,893.68 |
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
July 1, 2024 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2025 |
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Grant Information Summary
|
Amount Requested: |
$698,483.48 |
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
July 1, 2023 |
☐ |
Approval to Award |
|
End Date: |
June 30, 2024 |
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-183-18HM-1160: General, Senior Services, Professional Services, $544,138.00
Funding Line 2:
461-183-ARCA-1160, Grants, Senior Services, Professional Services, $698,483.48
Funding Line 3:
461-183-AR24-1160, Grants, Senior Services, Professional Services, $654,157.76
Funding Line 4:
461-183-AR25-1160, Grants, Senior Services, Professional Services, $731,893.68
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: 3 renewal options remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/3/2023 |
9/29/2023 |