Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Public Works, 23ITBC100523A-KM, Water Meters in an amount not to exceed $1,600,000.00 with Delta Municipal Supply Company (Braselton, GA) to provide water meters. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Department of Public Works is requesting an additional $1,600,000 in spending authority with Delta Municipal Supply Company for FY2026, in addition to the $100,000 previously approved by the BOC under Agenda Item No. 25-0808 on November 5, 2025, for a total FY2026 spending authority of $1,700,000.
The original contract, approved in 2024, included $1,500,000 for the first year of the agreement. The FY2026 budget allocation was reduced based on the expectation that the advanced meter infrastructure (AMI) project would be deployed in 2025. Due to financing constraints associated with purchasing and delivering an 80,000-meter AMI system, Public Works is evaluating alternative implementation options while continuing to utilize existing infrastructure, resulting in the need for additional spending authority.
These additional funds will be used to purchase: i) a maximum of 1,400 ultrasonic meters of various sizes that are either network or cellular read capable to keep in inventory for future developments and malfunction meters changeouts for the remaining of year 2026 until the County fully transitions to AMI technology; and ii) full conversion of the commercial meter area to AMI which involves replacement of approximately 630 ultrasonic meters with cellular read capable meters of various sizes, and replacement of unitized measuring element (UME) meters for existing 45 ultrasonic meters (this is part of the initiative of maximizing Fulton’s existing water infrastructure to activate the AMI functions).
Community Impact: Failure to procure/maintain these items in stock can negatively impact the Water Services Division’s ability to install water meters in a timely manner. If the meters are not procured efficiently, negative constituent or client health and billing issues can result.
Department Recommendation: The Department of Public Works recommends approval of the increase in spending authority request.
Project Implications: The efficient procurement of water meters is necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0956 |
12/20/2023 |
$1,500,000.00 |
|
1st Renewal |
24-0732 |
11/06/2024 |
$300,000.00 |
|
Amendment #1 |
25-0356 |
05/07/2025 |
$79,567.34 |
|
Amendment #2 |
25-0480 |
06/18/2025 |
$111,333.50 |
|
2nd Renewal |
25-0808 |
11/05/2025 |
$100,000.00 |
|
Amendment #3 |
|
|
$1,600,000.00 |
|
Total Revised Amount |
|
|
$3,690,900.84 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,600,000.00
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Braselton, GA
County: Braselton County
Prime Value: $1,600,000.00or 100.00%
Subcontractor: None
Total Contract Value: $1,600,000.00 or 100%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Adriana Bustillos, Deputy Director Water Distribution, 404-612-7407
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,500,000.00 |
|
Previous Adjustments: |
590,900.84 |
|
This Request: |
$1,600,000.00 |
|
TOTAL: |
3,690,900.84 |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-W046: Water & Sewer Capital Funding, Public Works, Additional Water Meters - $1,600,000.00
|
Key Contract Terms |
|
Start Date: BOC Approval |
End Date: 12/31/2026 |
|
Cost Adjustment: N/A |
Renewal/Extension Terms: None |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
2/1/2026 |
4/30/2026 |