Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to terminate contract 21ITB130447C-GS, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H & I) with Quality Cleaning Services, Inc. (Douglasville, GA) for Group G (South Senior Centers). Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-421, when a contract requires termination or rescission of the award, it shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: On February 8, 2024, Quality Cleaning Services, Inc. notified the County of its decision to be released from its contractual obligation of providing janitorial services to Group G (South Senior Centers) effective March 1, 2024 (see Exhibit #1).
The Contractor is being terminated pursuant to Article 14, Termination for Convenience where the County may terminate the Agreement (without fault), for its convenience at any time by a written notice to the Contractor.
The BOC approved the renewal of an existing contract #21ITB130447C-GS (last and final option #2) with Quality Cleaning Services, Inc. in the amount of $261,756.00 on December 15, 2023, as Item #23-0904, for FY2024 with effective dates of January 1, 2024, through December 31, 2024. The remaining balance is $219,078.00.
A separate agenda item will be presented requesting approval of the next lowest and responsible bidder, Chi-Ada Corporation, to assume janitorial responsibilities for Group G (South Senior Centers) for the remaining 10 months of FY2024, effective March 1, 2024, through December 31, 2024.
Scope of Work: This contract furnishes all materials, labor, tools, janitorial equipment cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at these selected County facilities which consists of:
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract is designed to provide and maintain sustainable clean and sanitary County facilities. The effective cleaning program is a critical component in keeping a healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this termination for convenience is not approved, the Department will not be able to provide janitorial services for these selected County facilities in Group G (South Senior Centers) for the remaining 10 months for FY2024.
Contract Modification
(B) Quality Cleaning Services, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0150 |
3/2/22 |
$194,646.00 |
|
1st Renewal |
22-0820 |
11/2/22 |
$261,756.00 |
|
2nd Renewal |
23-0904 |
12/15/23 |
$261,756.00 |
|
Termination for Convenience |
|
|
(-$219,078.00) |
|
Total Revised Amount |
|
|
$499,080.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: ($219,078.00)
Prime Vendor: Quality Cleaning Services, Inc.
Prime Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Prime Value: ($219,078.00) or 100.00%
Total Contract Value: ($219,078.00) or 100.00%
Total Certified Value: ($219,078.00) or 100.00%
Exhibits Attached
Exhibit 1: Quality Cleaning Services, Inc. Resignation Letter
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$194,646.00 |
|
Previous Adjustments: |
$523,512.00 |
|
This Request: |
(-$219,078.00) |
|
TOTAL: |
$499,080.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 3/1/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |