Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC 99999-001-SPD0000183-0006, Police Pursuit and Special Services Vehicles in an amount not to exceed $611,020.00 with Wade Ford, Inc. (Smyrna, GA), to purchase and deliver sixteen (16) law enforcement/administrative vehicles for the Fulton County District Attorney’s Office. This is a one-time procurement. (HELD ON 1/24/24 AND 2/7/24) (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background To meet their ongoing need for vehicles due to the number of active cases and/or investigations, the District Attorney’s Office desires to purchase sixteen (16) vehicles from Wade Ford.
Scope of Work: The types and quantities of each vehicle to be purchased are indicated in the table below.
2023 Law Enforcement Administrative Vehicles Breakdown and Cost:
|
|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
|
1 |
2023 Ford Edge SE AWD |
$37,880.00 |
10 |
0 |
10 |
$378,800.00 |
|
2 |
2023 Ford Explorer Based 2WD |
$36,585.00 |
2 |
0 |
2 |
$73,170.00 |
|
3 |
2023 Ford Explorer Based AWD |
$38,585.00 |
2 |
0 |
2 |
$77,170.00 |
|
4 |
2023 Ford Explorer XLT 200A AWD-White |
$40,940.00 |
2 |
0 |
2 |
$81,880.00 |
|
|
Totals |
|
16 |
0 |
16 |
$611,020.00 |
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc... are not covered under the warranty.
Community Impact: The vehicles are used to accomplish the assigned tasks of the District Attorney’s staff.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The vehicle dealer will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for coordination and delivery of listed vehicles.
Project Implications: It’s imperative that the County have reliable vehicles and equipment available to respond to emergencies or any situation day or night to serve the citizens of Fulton County.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If not approved, the District Attorney’s Office will not be able to meet the demands of their current workload.
Contract Modification: This is a new request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $611,020.00
Prime Vendor: Wade Ford, Inc.
Prime Status: African American Male Business Enterprise
Location: Smyrna, GA
County: Cobb County
Prime Value: $611,020.00 or 100.00%
Total Contract Value: $611,020.00 or 100.00%
Total Certified Value: $611,020.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC #99999-001-SPD0000183-0006
Exhibit 2: SWC Benefits
Exhibit 3: Cost Proposal
Exhibit 4: Justification Form for Use of Statewide Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$611,020.00 |
|
TOTAL: |
$611,020.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
500-480-4800-1410: Capital, District Attorney, Equipment- $611,020.00
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Key Contract Terms |
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Start Date: Upon BOC approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |