Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to Increase spending authority - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail and the South Fulton Municipal Regional Jail in the amount of $1,230,530.00 with Johnson Controls, Inc. (Atlanta, GA), to provide support services for the Jail Bridging Plan at the Fulton County Jail. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to increase spending authority to provide support to the Jail Bridging Plan at the Fulton County Jail for the reminder of FY2023.
Scope of Work: The total costs for the Jail Bridging Plan are as follows, $216,000.00 will be used for additional labor support to facilitate repairs to jail housing units as they are vacated to facilitate access. The remaining $1,014,530.00 will be used to cover the increased cost of materials as all materials used in corrective maintenance in the jail is billable under the terms and conditions of the contract.
This contract provides preventive/scheduled and corrective/ unscheduled maintenance services for the Fulton County Jail, Jail South Annex properties, and the Fulton County North Annex Jail in Alpharetta. Specific maintenance services include: facility management; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural and LP gas distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supply (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; kitchen and laundry equipment; pest control; swimming pool; Fume Hoods and grounds/landscape.
Community Impact: This effort is necessary to prevent legal actions and unwarranted publicity resulting from the County not being in a position to ensure continuous preventive/corrective maintenance services.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $1,230,530.00 is sufficient to cover the expected costs for the support to the Jail Bridging Plan at the Fulton County Jail for the remainder for FY2023.
Project Implications: The intent of this contract is to ensure the safety and security of County staff, visitors, and inmates through a well-designed and organized comprehensive maintenance program. The County requires the efficient operation of the Main Jail complex, Jail South Annex, and the Fulton County North Annex in Alpharetta to preserve building assets in such a manner as to extend their useful life expectancy.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase in spending authority is not approved, the County does not have the internal resource capacity, or the expertise, to provide the labor or materials for the Jail Bridging Plan for the remainder of FY2023. Approval will enable the County to have the Jail Facility Management Contractor ensure preventive/corrective maintenance services are performed at these jail facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0406 |
6/2/21 |
2,175,459.00 |
|
1st Renewal |
21-0951 |
12/1/21 |
$5,192,445.00 |
|
Amendment No. 1 |
22-0987 |
12/21/22 |
$0.00 |
|
2nd Renewal |
22-0977 |
12/21/22 |
$5,531,120.00 |
|
Increase Spending Authority |
|
|
$1,230,530.00 |
|
Total Revised Amount |
|
|
$14,129,554.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,230,530.00
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: TBD
Subcontractor Value: TBD
Total Contract Value: $1,230,530.00 or 100.00%
Total Certified Value: TBD
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$2,175,459.00 |
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Previous Adjustments: |
$10,723,565.00 |
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This Request: |
$1,230,530.00 |
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TOTAL: |
$14,129,554.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-J005: General, Non-Agency, Jail Bridging Program- $1,230,530.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |