Department
Arts and Culture
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Department of Arts & Culture, SWC 99999-SPD-0000136-0008, Temporary Staffing Services with Corporate Temps Inc. (Norcross, Georgia) at no additional cost to provide temporary staffing services for an additional six (6) month period. Effective dates: July 1, 2023 through December 31, 2023. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Board of Commissioners approved agenda item 23-0093 contract for Arts & Culture in the amount of $105,000.00. Services provided in 2023 have not exceeded the total authority of 105,000.00. The contract currently has a remaining balance of $94,361.00 that the Department of Arts & Culture would like to exhaust funds by extending the contract until 12/31/2023. Approval of this item allows the Department to process invoices submitted after the initial contract end date of 06/30/2023. At the time this item was approved, the statewide contract’s expiration date was 6/30/2023. The state has now extended that contract for an additional year.
Accordingly, pursuant to FCC Section 102-364(e), the contract was extended for 90 days from June 30, 2023 through September 30, 2023 to enable this request for extension to occur. This request is for the extension of time only, no additional funds are needed and allows the department to meet its part-time staffing need and eliminate some of the challenges the department encountered while having temporary part-time staff on the County’s payroll.
Scope of Work: The Arts & Culture Department is responsible for fulfilling the deliverables under the terms of the contract as indicated in the Scope of Work. The contractor Corporate Temps Inc. provides the department with staff to provide services to the County’s two Arts Centers and Downtown Main Office. The contract would cover a one-year period upon execution of the contract by the BOC.
Community Impact: With sufficient personnel to implement various arts-related classes and other programmatic and administrative services, the Arts & Culture Department will be able to effectively and efficiently provide arts services and programing to Fulton County residents.
Department Recommendation: The Department of Arts & Culture recommends approval.
Project Implications: Without BOC approval, the Arts & Culture Department will not have sufficient staff to administer its programs for the remainder of the year. The deduction or loss of the department’s arts programs would negatively impact Fulton County residents
Community Issues/Concerns: The community has indicated a desire for the County to continue its arts-related programs. Without proper staffing, the Arts & Culture Department will not be able to provide Fulton County residents with the services they desire and deserve.
Department Issues/Concerns: The Department of Arts & Culture is concerned that if approval is not obtained, then payment cannot be rendered for services provided for the remainder of the year by the contractor for the citizens of Fulton County.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
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$105,000.00 |
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Extension No. 1 |
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$.00 |
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Total Revised Amount |
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|
$105,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $0.00
Prime Vendor: Corporate Temps, Inc.
Prime Status: African American Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Prime Value: $10.00 or 100.00%
Total Contract Value: $0.00 or 100.00%
Total Certified Value: $0.00 or 100.00%
Extension of time only
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Extension Agreement
Exhibit 2: Statewide Contract Extension
Contact Information (Type Name, Title, Agency and Phone)
title
David Manuel, Director, Arts & Culture Department, 678-428-0290
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$105,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$0.00 |
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TOTAL: |
$105,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-181-1810-1160: General Fund, Arts and Culture, Professional Services - $105,000
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Key Contract Terms |
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Start Date: 7/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: None |
Renewal/Extension Terms: From 07/01/2023 - 12/31/2023 |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes