Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Senior Services, 21RFP000016A-CJC, Alternative Senior Transportation Services in an amount not to exceed $1,200,000.00 with Common Courtesy (Atlanta, GA) to provide transportation services/ride sharing to eligible Fulton County residents aged 60 and above. This amount is based on the BOC approved FY23 enhancement for senior transportation. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, changes within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Senior Services recommends approval of an increase in spending authority for Common Courtesy to provide Alternative Senior Transportation Services. The Board of Commissioners approved an enhancement to the 2023 budget to cover increased costs associated with Uber/Lyft rides for eligible seniors on May 3, 2023, agenda item #23-0321. This authority increase request is a result of the additional funding allocated to the program budget.
Scope of Work: The Department manages non-emergency medical transportation through its MOST model (Mobility Options for Senior Transport). The Alternative Senior Transportation Program is designed for seniors aged 60 and above who are more ambulatory and do not require assistance beyond the use of a cane to walk. Transportation services are the conduit to connect seniors to daily living activities and life enrichment services. This service has been impactful and shown to counter senior isolation, lower waiting times and provides same day service. Common Courtesy, through their partnership with local Transportation Network Companies (TNCs), e.g. Uber, Lyft or any combination of providers, establishes dispatch/concierge services for senior residents of Fulton County aged 60 and above. The scope of work entails the utilization of an automated system that orders trips from both mobile applications and/or desktops for operators as needed. The system tracks routes from the beginning to end of the trip to ensure a level of security for the senior riders. Fulton County seniors who qualify will pay a $1.00 cost share per trip and may receive up to 16 trips per month.
Community Impact: This service is currently providing services for an average of 1,800 seniors monthly and there are 4,289 registered seniors. The Alternative Senior Transportation Service program has enabled seniors to remain engaged in their communities and access trips to pharmacies, doctor appointments, and other activities that support daily living. This service has become a lifeline for seniors to connect to their community and to prevent senior isolation.
Department Recommendation: The Department recommends approval.
Project Implications: Fulton County's senior population continues to grow in tandem with the projected growth of seniors nationally. It is estimated by 2030, 20% of the US population will be seniors. Senior transportation is the department’s most requested service. Increased authority will allow continued service to seniors.
Community Issues/Concerns: No issues or concerns have been raised by the Community regarding the Common Courtesy performance during the current contract period.
Department Issues/Concerns: The department will not be able to provide alternative transportation services to seniors without increased spending authority.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
21-1048 |
12/15/2021 |
$1,383,670.00 |
|
Amendment No. 1 |
22-0367 |
5/18/2022 |
$519,177.60 |
|
Amendment No. 2 |
22-0445 |
6/15/2022 |
$43,987.00 |
|
Amendment No. 3 |
22-0488 |
7/13/2022 |
$900,000.00 |
|
Amendment No. 4 |
22-0582 |
8/17/2022 |
$900,000.00 |
|
1st Renewal |
22-0735 |
10/5/2022 |
$1,384,177.60 |
|
Amendment No. 5 |
23-0201 |
4/12/2023 |
$1,800,000.00 |
|
Amendment No. 6 |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$8,131,012.20 |
Contract & Compliance Information
Contract Value: $1,200,000.00
Prime Vendor: Common Courtesy
Prime Status: Small Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,200,000.00 or 100.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contractor Performance Report
Exhibit 2: Amendment No. 6 to Form of Agreement
Contact Information
title
Ladisa Onyiliogwu, Director, Department of Senior Services, 404-281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,383,670.00 |
|
Previous Adjustments: |
$5,547,342.20 |
|
This Request: |
$1,200,000.00 |
|
TOTAL: |
$8,131,012.20 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-183W-1183: General, Senior Services, Transportation Services, $1,200,000.00
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Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
12/31/2023 |