Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of an Intergovernmental Agreement (IGA) between Fulton County, Georgia and the City of Johns Creek, Georgia for water facilities relocations associated with the Buice Road improvements between Papillon Trace and Spruill Road in the City of Johns Creek, GA, in an estimated amount of $10,500.00. The County Attorney is authorized to approve the IGA as to form and to make necessary modifications thereof prior to execution. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1. All official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The City of Johns Creek is currently planning to enhance Buice Road between Papillon Trace and Spruill Road. The project will include road and sidewalk improvements. As part of this roadway project, three existing fire hydrants and a water valve and a meter box with appurtenances will be required to be relocated and adjusted within the current right-of-way. Water service will remain uninterrupted during the construction period. The City of Johns Creek will be bidding out the roadway improvements in the middle part of 2022 and has requested the execution of an Intergovernmental Agreement (IGA) between Fulton County and the City of Johns Creek to allow the City of Johns Creek to bid the water facilities relocation work as part of its project. Fulton County would then reimburse the City of Johns Creek after the construction work has been completed by the City’s contractor. Fulton County staff will be on-site during the relocation of the water facilities to ensure that the construction is done to Fulton County standards. The estimated cost of the relocation and installation of the impacted water facilities is $10,500.00 and has been budgeted for as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has an 8-inch water main serving properties along Buice Road. The road improvements will affect the existing water lines that serve the developments in this area as well as the distribution system into the City of Johns Creek. There will be isolated water outages during the construction of the project as services are disconnected from the existing water main and tied into the new line.
Department Recommendation: The Department recommends approval of the IGA.
Project Implications: The road improvements impact the existing water facilities due to modifications of existing grades with road widening along Buice Road, which requires hydrants and valves box to be relocated and adjusted to match the proposed roadway surface. The existing water facilities relocations must occur to maintain water service in this area.
Community Issues/Concerns: During construction of the relocations, water service is to be maintained and temporary interruptions may occur during tie-ins with the existing water main.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed Intergovernmental Agreement (IGA). This type of arrangement between the City of Johns Creek and Fulton County has worked well on past projects.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
The City of Johns Creek
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A IGA Buice Road
Exhibit-B Buice Road Cost Estimate
Contact Information (Type Name, Title, Agency and Phone)
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The City of Johns Creek
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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This Request: |
$10,500.00. |
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TOTAL: |
$10,500.00. |
Grant Information Summary
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Amount Requested: |
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Cash |
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In-Kind |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065, Water & Sewer Renewal/Extension
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Would you select/recommend this vendor again?
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