Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 21ITB000014A-CJC, Sanitary Sewer Easement Maintenance in the amount of $871,732.29 with NaturChem, Inc., (Conyers, GA) to provide sanitary sewer easement maintenance in both North and South Fulton service areas. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to renew the existing contract with NaturChem, Inc., to provide sanitary sewer easement maintenance in both North and South Fulton service areas.
Scope of Work: The contract allows a private contractor to provide water and sewer easement clearing activities along the North Fulton water and wastewater system and sewer easement clearing activities along the South Fulton wastewater system on property owned and maintained by Fulton County.
Community Impact: Easement clearing activities relating in particular to water and sewer easements may cause an impact on surrounding neighborhoods as the activities usually result in the removal of trees and shrubs that may be interfering with access to the water and wastewater pipes that are located within the easement owned by Fulton County.
Department Recommendation: The Department of Public Works recommends approval to renew the existing contract NaturChem, Inc.
Project Implications: Easement clearing activities are needed to provide the County with access in order to conduct maintenance and repairs to the water and wastewater system. In the event that access is impeded due to overgrown easements this could result in sewer spills and water main breaks which could impact the environment negatively and create potential health concerns.
Community Issues/Concerns: The removal of trees that disturb the existing environment has been expressed by some neighbors of the easement areas in the past.
Department Issues/Concerns: This is a continuation of a program that started in 2014. Over the past 5 years (2016 - 2020), approximately 557 acres of easements have been cleared and maintained.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0975 |
12/1/2021 |
$871,732.29 |
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1st Renewal |
|
|
$871,732.29 |
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Total Revised Amount |
|
|
$1,743,464.58 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $871,732.29
Prime Vendor: NaturChem, Inc.
Prime Status: Non-Minority
Location: Conyers, GA
County: Rockdale County
Prime Value: $871,732.29 or 100.00%
Total Contract Value: $871,732.29 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractors Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Click or tap here to enter text.
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$871,732.29 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$871,732.29 |
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TOTAL: |
$1,743,464.58 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $435,866.15.
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $435,866.14.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: 1 option remains |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2022 |
9/30/2022 |