Department
Real Estate and Asset Management
Requested Action
title
Request approval to extend an existing contract - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail and the South Fulton Municipal Regional Jail in an amount not to exceed $3,558,014.10 with Johnson Controls, Inc. (Atlanta, GA), to provide continued comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail, Jail South Annex in Union City, and the Jail North Annex in Alpharetta for an additional six (6) month period. Effective Dates: July 1, 2025, through December 31, 2025.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract & necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract extension is being requested for an additional 6-month period effective: July 1, 2025, through December 31, 2025, to ensure continued comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail, the Jail South Annex in Union City, and the Jail North Annex in Alpharetta to complete services for 2025.
The extension of the jail blitz project timeline requires the current jail maintenance contract be extended through the end of FY 2025 to ensure project continuity. A new solicitation for jail maintenance services is being prepared for advertisement with a new contract term beginning in January of 2026. The extension provides time for the County to navigate the completion of new solicitation/award process and the completion of the first phase of the Jail Bridging Plan.
Scope of Work: The contract requires preventive and corrective services for all building systems including, but not limited to, all HVAC, door & locking controls, plumbing, electrical, generators, building envelope, kitchen equipment, laundry equipment, and perimeter fencing/gates. laundry equipment. On average, 1,600 corrective maintenance work requests are submitted and completed each month across all three facilities.
Community Impact: This contract is essential for the County to meet its legal obligations associated with the housing and disposition of inmates.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: The intent of this contract is to ensure the provision of functional jail facilities suitable for the safe and effective housing of inmates along with occupancy by staff and visitors. Additionally, it is the intent of this contract to extend the useful life of the existing jail facility assets.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract extension is not approved, the County does not have the capacity to provide maintenance services to the Fulton County Jail.
Contract Modification
|
CURRENT CONTRACT HISTORY |
BOC Item |
Date |
DOLLAR AMOUNT |
|
Original Contract Amount |
21-0406 |
6/2/2021 |
$2,175,459.00 |
|
1st Renewal |
21-0951 |
12/1/2021 |
$5,192,445.00 |
|
Amendment No. 1 |
22-0987 |
12/21/2022 |
$0.00 |
|
2nd Renewal |
22-0977 |
12/21/2022 |
$5,531,120.00 |
|
Increase Spending Authority No. 1 |
23-0631 |
9/20/2023 |
$1,230,530.00 |
|
60-Day Extension |
102-364 |
1/1/2024 |
$860,000.00 |
|
3rd Renewal |
24-0091 |
2/7/2024 |
$5,383,820.00 |
|
Increase Spending Authority No. 2 |
24-0898 |
12/18/2024 |
$2,156,400.00 |
|
30-Day Extension |
102-364 |
1/1/2025 |
$684,717.24 |
|
Extension No. 3 |
25-0104 |
2/5/2025 |
$2,815,000.00 |
|
Emergency Change Order No. 1 |
102-420(g)(2) |
5/1/2025 |
$1,436,867.78 |
|
Emergency Change Order No. 2 |
102-420(g)(2) |
8/8/2025 |
$2,278,095.86 |
|
Extension No. 4 |
|
|
$3,558,014.10 |
|
Total Revised Amount |
|
|
$33,302,468.98 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,558,014.10
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $3,558,014.10 or 100.00%
Total Contract Value: $3,558,014.10 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Extension No. 4 to Form of Contract
Exhibit 2: Contractor’s Performance Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management,
(404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,175,459.00 |
|
Previous Adjustments: |
$27,568,995.88 |
|
This Request: |
$3,558,014.10 |
|
TOTAL: |
$33,302,468.98 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance- $2,584,902.40
Funding Line 2:
500-520-5200-J005: Capital, Real Estate & Asset Management, Jail Blitz
$973,111.70
|
Key Contract Terms |
|
|
|
Start Date: 7/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: Additional 6-months period |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
11/30/2025 |
2/27/2025 |