Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138741K-JAJ, Task Order Contract for Minor Construction in the total amount not to exceed $6,000,000.00 with (A) Brad Construction Company II, LLC (Fayetteville, GA) in an amount not to exceed $1,200,000.00; (B) Hawk Construction Company, LLC (Ellenwood, GA) in an amount not to exceed $1,200,000.00; (C) Complete Contracting Partners, LLC (Powder Springs, GA) in an amount not to exceed $1,200,000.00; (D) Rubio and Sons Interior, Inc. (Hoschton, GA), in an amount not to exceed $1,200,000.00; and (E) Osprey Management, LLC (Marietta, GA) in an amount not to exceed $1,200,000.00, to provide standby repair, alteration, modernization, maintenance, and rehabilitation construction services. This action exercises the second of three renewal options. One renewal option remains. Effective dates: January 1, 2026 through December 31, 2026.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract allows the County to complete small construction projects on a timely basis for small construction projects.
Scope of Work: The scope of work includes detailed repair and construction tasks and specifications that have established unit prices. A task is placed with a General Contractor for the repair, alteration, modernization, maintenance, rehabilitation, construction, etc. of buildings, structures, or other real property. Ordering is accomplished by means of issuance of a Work Order against the contract. The General Contractors are to furnish all management, design, labor, materials, tools, equipment, architectural and engineering support needed to perform the work authorized by DREAM’s Building Construction Administrator.
Community Impact: The impact on the community is to provide repairs to facilities that have deteriorated due to deferred maintenance.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and materials contracts, and the requested spending authority in an amount not to exceed $6,000,000.00 covers costs for capital projects to be executed in FY2026. This contract is used to execute approved capital projects for DREAM as well as all other County agencies with approved funding allocated for various facility construction projects and major capital repairs.
This is a Standby Contract that is dependent on the availability of resources, and/or end-user/departmental operating/capital funding as identified for FY2026 budget.
Project Implications: These standby task order contracts for minor construction and repair projects provide the County with the flexibility needed to deliver small scale construction projects in a timely fashion.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County does not have the capacity, or the expertise, to perform these services in-house.
Contract Modification
(A)Brad Construction Company II, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
1st Renewal |
24-0841 |
12/4/24 |
$1,200,000.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$3,600,000.00 |
(B)Hawk Construction Company, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
Increase Spending Authority No. 1 |
24-0540 |
8/21/24 |
$300,000.00 |
|
Task Order No. 1 |
24-0748 |
11/6/24 |
$277,000.00 |
|
Task Order No. 2 |
24-0794 |
11/20/24 |
$484,800.00 |
|
1st Renewal |
24-0841 |
12/4/24 |
$1,200,000.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$4,661,800.00 |
(C)Complete Contracting Partners, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
Increase Spending Authority No. 1 |
24-0540 |
8/21/24 |
$300,000.00 |
|
1st Renewal |
24-0841 |
12/7/24 |
$1,200,000.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$3,900,000.00 |
(D)Rubio and Sons Interior, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
1st Renewal |
24-0841 |
12/4/24 |
$1,200,000.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$3,600,000.00 |
(E)Osprey Management, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
1st Renewal |
24-0841 |
12/4/24 |
$1,200,000.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$3,600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $6,000,000.00
(A)
Prime Vendor: Brad Construction Company, LLC’
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1,200,000.00 or 100.00%
(B)
Prime Vendor: Hawk Construction Company, LLC
Prime Status: African American Male Business Enterprise
Location: Ellenwood, GA
County: DeKalb County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1,200,000.00 or 100.00%
(C)
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1,200,000.00 or 100.00%
(D)
Prime Vendor: Rubio and Sons, Interior
Prime Status: Non-Minority
Location: Hoschton, GA
County: Jackson County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $00.00 or 0.00%
(E)
Prime Vendor: Osprey Management, LLC
Prime Status: African American Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Prime Value: $1,200,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $00.00 or 0.00%
Grand Contract Value: $6,000,000.00 or 100.00%
Grand Certified Value: $4,800,000.00 or 80.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$6,000,000.00 |
|
Previous Adjustments: |
$7,361,800.00 |
|
This Request: |
$6,000,000.00 |
|
TOTAL: |
$19,361,800.00 |
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$6,000,000.00 “This is a Standby Contract that is dependent on the availability of resources, and/or end-user/departmental operating/capital funding as identified for FY20256 budget”.
|
Key Contract Terms |
|
Start Date:
1/1/2026 |
End Date:
12/31/2026 |
|
Cost Adjustment:
|
Renewal/Extension Terms:
One renewal option remains |
Overall Contractor Performance Rating:
Brad Construction Company II, LLC 85
Hawk Construction Company, LLC 85
Complete Contracting Partners, LLC 88
Rubio and Sons Interior, Inc. 97
Osprey Management, LLC 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |