Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 25ITB1393416C-GS, Tree Removal Services Countywide in the amount not to exceed $225,000.00 with ArborServ, Inc. (Lithonia, GA), to provide on-site tree removal services on an “as-needed” basis for Fulton County. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all materials, labor, tools, equipment, transportation, and appurtenances necessary to provide Countywide on-site tree removal services on an “as needed” basis for Fulton County.
The Public Works Department has requested use of $75,000.00 of contract spending authority to support their field operations for FY2027.
Scope of Work includes but is not limited to the following:
• Cutting the specified tree down even to the ground so as not to leave any visible stump
• De-limbing chopping/chipping and hauling off the premises.
• Debris must be hauled off immediately upon completion of job.
• Limb removal from living trees must be cut so as not to damage the limb collar.
• Stump grinding may be required on a case by-case basis and when required shall be completed in accordance with (lAW) industry standards.
• All debris from the grinding of the stump shall be removed, unless otherwise specified by the Project Manager
Community Impact: This contract is utilized for storm-related emergencies and/or diseased and dangerous tree removals on County-owned properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract is utilized for storm-related emergencies and/or diseased and dangerous tree removal on County-owned properties.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department does not have the required skills and equipment to perform on-site tree removal services.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0781 |
10/15/25 |
$225,000.00 |
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1st Renewal |
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$225,000.00 |
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Total Revised Amount |
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$450,000.00 |
Contract & Compliance Information
Contract Value: $225,000.00
Prime Vendor: ArborServ, Inc.
Prime Status: African American Male Business Enterprise
Location: Lithonia, GA
County: DeKalb County
Prime Value: $225,000.00 or 100.00%
Total Contract Value: $225,000.00 or 100.00%
Total Certified Value: $225,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$225,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$225,000.00 |
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TOTAL: |
$450,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $150,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services- $25,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
Funding Line 3:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services- $25,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
Funding Line 4:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $25,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/2026 |