Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Finance Department, 24RFP09272431C-MH, Annual Cost Allocation Plan in an amount not to exceed $45,000.00 with Cherry Bekaert LLC, (Atlanta, GA) to prepare the Fulton County Annual Cost Allocation Plan to comply with the requirements of 2 CFR 200. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Finance Department requests approval of recommended renewal for professional services with Cherry Bekaert LLC. These services involve the development and preparation of Fulton County’s Cost Allocation Plan which comply with the requirements of 2 CFR Part 200 (Uniform Grant Guidance) and will be used as a basis for charging indirect costs to Fulton County’s various Special Revenue and Enterprise Funds. Additionally, the consultants will prepare an indirect cost rate proposal for the contractual services provided to the Fulton County Board of Health. Federal and State granting agencies require the preparation of a Cost Allocation Plan in accordance with 2 CFR Part 200 in order to charge administrative cost (indirect costs) to federal and state funded programs
Community Impact: N/A
Department Recommendation: Recommend approval
Project Implications: These services involve the development and preparation of the annual cost allocation plan to comply with federal requirements 2 CFR Part 200 (Uniform Grant Guidance) and is used as a basis for charging indirect costs to various grants and develop a cost allocation to Enterprise funds and other grants.
Community Issues/Concerns: N/A
Department Issues/Concerns: N/A
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0867 |
10/16/2024 |
$45,000.00 |
|
1st Renewal |
|
11/19/2025 |
$45,000.00 |
|
Total Revised Amount |
|
|
$90,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $45,000.00
Prime Vendor: Cherry Bekaert LLP
Prime Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $45,000.00 or 100.00%
Total Contract Value: $45,000.00 or 100.00%
Total Certified Value: $45,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Cost Allocation Contract Renewal
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency, and Phone)
title
Ray Turner, Interim Finance Director, 404-612-7737
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$45,000.00 |
|
Previous Adjustments: |
0.00 |
|
This Request: |
$45,000.00 |
|
TOTAL: |
$90,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-999-S200-1257: General Fund, Non-agency, Cost Allocation - $45,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: $45,000.00 |
Renewal/Extension Terms: 1 of 2 Renewal options |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2025 |
12/31/2025 |