Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 23ITB458876A-KM, Small Water Meter Installation in an amount not to exceed $620,000.00 with Jewel of the South, Inc. (Conyers, GA), to provide small water meter installation services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides for the installation of small water meter for new developments and replaces existing meters.
Scope of Work: The contractor is responsible for furnishing all materials, labor, tools, equipment and appurtenances necessary for small water meter installation and replacement of small water meters (under 2”) as necessary for new water service customers and replaces existing water meters that have reached the end of their useful life. This contract achieves the Department's goals of maintaining system reliability and ensuring fiscal responsibility.
The Water Services Division, working with developers and commercial contractors, has been able to provide the timely installation of new water service through the small meter installation contract.
Community Impact: As part of continued development activity in North Fulton, there is a need to provide new water meter connections to serve developments from the existing water mains. Additionally, an increase in correct metering of small services has resulted in an increase in revenue and decreased unaccounted usage of water in the water system
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: The Small Meter installation contract provides for the installation of new service meters for new customers. The service provides for timely installation of small meter service while working with developers to note impact the development timetable.
Community Issues/Concerns: No community issues/concerns have been raised by constituents.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with this contract award.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0015 |
1/10/2024 |
$620,000.00 |
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1st Renewal |
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$620,000.00 |
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Total Revised Amount |
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$1,240,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $620,000.00
Prime Vendor: Jewel of the South, Inc.
Prime Status: African American Female Business Enterprise
Location: Conyers, GA
County: Rockdale County
Prime Value: $620,000.00 or 100.00%
Total Contract Value: $620,000.00 or 100.00%
Total Certified Value: $620,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, 404-612-7530
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$620,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$620,000.00 |
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TOTAL: |
$1,240,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $620,000.00.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: 1 renewal option remains |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |