Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contract - Department of Real Estate and Asset Management, SWC99999-001-SPD0000154-0001, Facility Maintenance Services for the State of Georgia Department of Human Services (DHS) in the amount of $225,000.00 with CGL Facility Management, LLC (Fayetteville, GA), to provide preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services, located at 5710 Stonewall Tell Road, College Park, GA 30349. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of statewide contract to provide preventive and corrective maintenance services for the State of Georgia Department of Human Services for fiscal year 2023.
Scope of Work: This Statewide Contract provides preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services located at the 5710 Stonewall Tell Road, College Park, GA 30349.
The Statewide Contractor (facility maintenance) will operate, maintain, monitor, and adjust the day-to-day operations of all mechanical, electrical, and building systems. The contractor shall be fully responsible for providing customer service, quality control and all other services.
Basic services shall include:
Ø Facility Management: day-to-day management
Ø Landscaping/Grounds
Ø Electrical Systems
Ø Security Systems including but not limited to audio systems, video systems, CCTV, and cable TV
Ø Lighting preventive maintenance on all interior and exterior lighting
Ø Heating Ventilation and Air Conditioning Equipment including but not limited to direct exchange cooling units, heat pumps, air handling units, roof tops, exhaust fans coils and refrigerant piping
Ø Fire Alarm including but not limited to fire suppression system, fire sprinklers, fire
extinguishers and fire panels.
Ø Fire Sprinkler Systems
Ø Plumbing and Sewer including but not limited to pipes, service pipes, drains, sumps, backflow prevention devices, sewage grinders, septic tanks, pumps, water heaters, sinks, showers, toilets, faucets, water purifiers, garbage disposals, washer lines, floor drains, and leak detection.
Services not included:
Ø Site Utilities
Ø Janitorial Services
Ø Roofing Services and Waterproofing Systems
Ø Asphalt/Concrete Repair
Ø Card Access System
Ø IT Maintenance
However, if there is any interruption in the supply of any/all the above utilities, the Contractor will coordinate with the respective utility vendors and ensure early resumption of utilities.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize statewide contract to provide preventive and corrective facility maintenance services for the State of Georgia Department of Human Services (DHS) located at 5710 Stonewall Tell Road, College Park, GA 30349 for fiscal year 2023.
12 Months Base Contract (PM/maintenance staff/operations/w/o start-up): $225,000.00
Expenditure History:
- FY2022: The County expenditures as of 9/1/2022, $162,310.08
- FY2021: The County spent $194,255.46
- FY2020: The County spent $193,669.56
- FY2019: The County spent $109,150.14
- FY2018: The County spent $406,133.70
Project Implications: Failure to approve this item will result in the Department not being able to maintain the facility as is necessary to ensure the optimum operation performance of the facility.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, DREAM does not have the internal resources necessary to render adequate and timely maintenance service to the facility.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC Benefits Sheet
Exhibit 2: SWC#99999-001-SPD0000154-0001
Exhibit 3: Contractor’s Performance Report
Exhibit 4: Justification Form for Use of Statewide Contract
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$225,000.00 |
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TOTAL: |
$225,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $225,000.00 “Subject to availability of funding adopted for FY2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 3.20
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
8/31/2022 |