Department
Real Estate and Asset Management
Requested Action
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, North Georgia Fuel Cooperative (NGFC) Contract #BL051-23, Gasoline and Diesel Fuel in the total amount not to exceed $2,331,442.00 with (A) James River Solutions, LLC, (Ashland, VA) in an amount not to exceed $940,000.00; (B) Boswell Oil Company (Athens, GA) in an amount not to exceed $730,721.00; and (C) Sunoco, LP (Dallas, TX) in an amount not to exceed $660,721.00, to provide gasoline and diesel fuel for Fulton County fleet vehicles. Effective dates: September 1, 2024, through August 31, 2025. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Fulton County participates in the North Georgia Fuel Cooperative that was created to purchase gasoline and diesel fuels in bulk quantities to obtain discount pricing. This cooperative consists of the following metro governmental agencies: City of Atlanta, City of Covington, City of Gainesville, City of Marietta, City of Smyrna, Cobb County Government, Cobb County Board of Education, Dawson County, DeKalb County Government, DeKalb County Board of Education, Fulton County Government, Forsyth County, Gwinnett County, Gwinnett County Board of Education, Jackson County, and Rockdale County.
The Gwinnett County Board of Commissioners on August 15, 2023, approved the new BL051-23, Gasoline and Diesel Fuel Contract with three fuel suppliers (Primary: James River Solutions, LLC, Secondary: Sunoco, LP, and Tertiary: Boswell Oil Company), to provide gasoline and diesel fuel on an Annual Contract with effective term dates; September 1, 2023, through August 31, 2024, with four (4) renewal options. Because we are utilizing a cooperative purchasing contract, the County’s contract terms must align with the terms of the Principal Procurement Agency. Gwinnett County serves as the Principal Procurement Agency for this fuel contract.
Scope of Work: This contract provides gasoline and diesel fuel for Fulton County fleet vehicles.
Community Impact: All participants of community members should have benefit to have discount pricing through this cooperative action.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval for spending authority.
Project Implications: Joining this cooperative agreement provides benefits which resulted in discount pricing through this action.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County could not purchase gasoline and diesel fuel at retail costs which will immediately increase County’s spending.
Contract Modification: This is a new request.
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: Contract #BL051-23 Award Letter
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,331,442.00 |
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TOTAL: |
$4,662,884.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1712: Internal Services, Real Estate and Asset Management, Gasoline- $390,781.00 (for 4-months in FY2024) and $1,940,661.00 (for 8-months in FY2025) “Pending availability of funding adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 9/1/2024 |
End Date: 8/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |