Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 23ITB073123C-MH, Elevator and Escalator Maintenance Services in an amount not to exceed $400,000.00 with Mowrey Elevator Company of Florida, Inc. (Marianna, FL), to provide full on-site preventive maintenance services for approximately 75 various types of passenger and freight elevators for County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Approval to renew an existing contract to provide full on-site preventive maintenance services for approximately 75 various types of passenger and freight elevators for County facilities for FY2025.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide full maintenance coverage including, cleaning, painting, lubrication, adjusting, parts replacement, repairs and testing on all parts of the elevator equipment including, but not limited to: machines, worms, gears, thrust bearings, drive sheaves, sheave bearings, brake pulleys, brakes, brake coils, linings, motors, motor generator, hydraulic power units, hydraulic pumps and valves silencers, mufflers, controllers, selectors, relays, contacts, solid state devices, transformers, resistors and all related control hardware.
The also includes but not limited to the following preventive maintenance task to be perform as indicted in the scope of work:
Speed governors, governor sheaves, car safeties, counterweight safeties, hydraulic plunger, bolster plate, jack packing, deflector and secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, limit switches, guide shoes (slide and roller), door operators, car and hoist way door hangers, contacts, interlocks, auxiliary door closing devices, safety edges, photo eyes, car emergency light systems including batteries, car fans, car frames, platforms and all other elevator related devices.
Community Impact: The impact on the community to ensure safe and efficient elevator access to all floors for County’s employees and citizens to include persons with disabilities according to ADA appliances.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and material contract, and the requested spending authority in the amount of $400,000.00 will cover for full preventive elevator maintenance repairs, inspections, replacement parts/components, and labor rates for FY2025.
Project Implications: This service keeps the County in compliance because each existing elevator: escalator, boiler and pressure vessel will be thoroughly inspected as to their construction, installation, and condition on an annual basis. A permit is required and issued in accordance with the safety standards set forth for this equipment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department cannot provide preventive elevator maintenance services in Fulton County facilities, this will jeopardize Fulton County not being in compliance with the State of Georgia laws and rules regulating existing elevators inspection and permits for Fulton County facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0824 |
11/15/23 |
$400,000.00 |
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1st Renewal |
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$400,000.00 |
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Total Revised Amount |
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$800,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $400,000.00
Prime Vendor: Mowrey Elevator Company of Florida, Inc.
Prime Status: Non-Minority
Location: Marianna, FL
County: Jackson County
Prime Value: $400,000.00 or 100.00%
Total Contract Value: $400,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$400,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$400,000.00 |
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TOTAL: |
$800,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $400,000.00 “Subject to availability of funding adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |