Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 22ITB134949C-GS, Tree Removal Services Countywide in the amount of $260,000.00 with ArborServ, Inc. (Lithonia, GA), to provide additional tree removal services at the Fulton County Executive Airport-Charlie Brown Field by removing and clearing approximately 14-acres of obstructions in the runway environment located close to Fulton Industrial Boulevard and Sandy Creek Road. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The requested increase in spending authority is for tree removal services at the Fulton County Executive Airport-Charlie Brown Field. The project needs to be completed in a timely manner before the upcoming bat species protection season window between May and July of 2024. The tree clearing project will require 6 weeks to complete.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, transportation, and appurtenances necessary to provide on-site tree removal services Countywide for emergency/storm related circumstances or on an “as needed” basis for Fulton County.
The Scope of Work also includes, but is not limited to:
• Cutting the specified tree down even to the ground so as not to leave any visible stump
• De-limbing chopping/chipping and hauling debris off the premises.
• Debris must be hauled off immediately upon completion of job.
• Limb removal from living trees must be cut so as not to damage the limb collar.
• Stump grinding may be required on a case-by-case basis and when required shall be completed in according with industry standards.
• All debris from the grinding of the stump shall be removed, unless otherwise specified by the Project Manager.
Community Impact: Public Safety would be gravely impacted if the County-owned properties are not cleared immediately.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The additional tree removal services will be managed and coordinated by the Department of Real Estate and Asset Management Buildings and Ground Maintenance Team.
Project Implications: The additional tree removal services are critical to the County on-going operations in the event of storm related emergencies and other dangerous tree removal clean-up on County-owned properties. This project needs to be completed in a timely manner before an upcoming bat species protection season window between May and July of 2024.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, there will be a delay in removing and clearing out approximately 14-acres of obstructions in the runway environment before the upcoming bat species protection season window between May and July of 2024.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0936 |
12/7/22 |
$234,000.00 |
|
Increase Spending Authority No. 1 |
23-0375 |
6/7/23 |
$75,000.00 |
|
1st Renewal |
23-0625 |
9/20/23 |
$309,000.00 |
|
Increase Spending Authority No. 2 |
|
|
$260,000.00 |
|
Total Revised Amount |
|
|
$878,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $260,000.00
Prime Vendor: ArborServ, Inc.
Prime Status: African American Male Business Enterprise
Location: Lithonia, GA
County: DeKalb County
Prime Value: $260,000.00 or 100.00%
Total Contract Value: $260,000.00 or 100.00%
Total Certified Value: $260,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Survey Area Clearing Map
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$234,000.00 |
|
Previous Adjustments: |
$384,000.00 |
|
This Request: |
$260,000.00 |
|
TOTAL: |
$878,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
511-540-5400-T326: T-Splost Projects-FID, Public Works, Executive Airport - $260,000.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2023 |
6/30/2023 |