Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Department of Public Works, NC Sheriff’s Association Contract 26-10-0422, Forestry Compact Track Loader & Mulching Head in the amount of $172,970.77, National Equipment Dealers LLC (Lexington, NC), used for land clearing operations such as the removal and shredding of small trees, brush and stumps, turning the debris into mulch. This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Sections 102-456 and 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts or contracts established by a public procurement unit of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: This request is for a Forestry Compact Track Loader & Mulching Head to support ongoing right-of-way maintenance, site preparation, and infrastructure protection efforts. The use of specialized mulching equipment allows for efficient, on-site processing of materials, reducing the need for debris removal and enhancing overall operational efficiency.
Scope of Work: The Department of Public Works is seeking to procure a Forestry Compact Track Loader & Mulching Head to support Public Works functions related to sewer easement maintenance and infrastructure support but not limited to grinding and reducing vegetation materials into manageable byproducts and the clearing and processing of vegetation within County sewer easements and operational areas.
Community Impact: Without this equipment, maintenance activities may be delayed and require additional contractors, in-house labor, time, and resources, potentially leading to prolonged obstructions and reduced accessibility. Additionally, processing materials on-site will help reduce environmental impact and minimize disruptions to the surrounding community.
Department Recommendation: The Department of Public Works requests the purchase of a Forestry Compact Track Loader & Mulching Head.
Project Implications: Failure to procure this equipment may result in project delays, increased operational costs, and reduced service levels. Without access to this specialized equipment, the county may experience extended timeframes for clearing and site preparation activities, which could impact infrastructure performance and overall project delivery.
Community Issues/Concerns: No issues/concerns have been raised to the Department from the Community.
Department Issues/Concerns: No issues/concerns have been raised by the Department of Public Works.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached
Exhibit 1: Contract:26-10-0422
Exhibit 2: National Equipment Dealers LLC Quote
Exhibit 3: Justification Form
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6317
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$172,970.77 |
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TOTAL: |
$172,970.77 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Maintenance Supplies.
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: One-Time Procurement |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |