Department
Community Development
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Community Development, 22RFP026A-CJC, Housing Rehabilitation Program in the amount of $812,401.00 with Meals on Wheels, Inc. (Atlanta, GA) to provide housing rehabilitation services including general program administration, marketing, customer relations, applicant screening and qualification, project management, contractor oversite, and reporting. Effective upon BOC approval ending December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: The Owner-Occupied Rehabilitation Program provides a mechanism for eligible homeowners to bring their homes into compliance with local codes and provide safe, decent housing for lower-income individuals. Through Meals on Wheels, program funds are issued to contractors that perform specified repairs to the dwellings of eligible homeowners. On January 18, 2023, pursuant to Agenda Item 23-0031, the Board of Commissioners approved a recommended proposal by Meals on Wheels, Inc. in the amount of $864,254.61. This agreement was effective upon approval through December 31, 2024 and was 100 percent grant funded.
On January 24, 2024, as part of the adopted 2024 budget, the Board of Commissioners approved an increase to the Department of Community Development’s budget by $662.401 to provide housing rehabilitation services. The total contract amendment in the amount of $812,401 includes, $662,401 in General Fund and $150,000 in CDBG grant funding. The contract amendment is effective upon BOC approval through December 31, 2024, which matches the grant term.
Community Impact: Community Development, through Meals on Wheels, in 2023 was able to deliver quality housing improvement services to 27 Fulton County constituents.
Department Recommendation: The Department of Community Development recommends this Board action which will allow home repair services to be extended to Fulton County homeowners who may have been disqualified due to federal eligibility requirements.
Project Implications: Granting approval will allow Community Development to meet HUD’s Consolidated Plan requirements for neighborhood sustainability for homeowners and meet the needs of Fulton County constituents.
Community Issues/Concerns: The Department has not identified any community issues or concerns regarding this request.
Department Issues/Concerns: The Department has not identified any departmental issues or concerns regarding this request.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0031 |
1-18-2023 |
$864,254.61 |
|
Amendment No. 1 (General Funds) |
23-0635 |
9-20-2023 |
$662,401.00 |
|
Amendment No. 2 (General & Grant Funds 2024) |
|
|
$812,401.00 |
|
Total Revised Amount |
|
|
$1,944,844.49 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $812,401.00
Prime Vendor: Meals on Wheels
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $812,401.00 or 100.00%
Total Contracting Value: $812,401.00 or 100.00%
Total Certified Value: Non-Profit
Exhibits Attached
Exhibit 1: Amendment No, 2 Agreement to Form
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Stan Wilson, Director, Community Development, 404-612-7378
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$864,254.61 |
|
Previous Adjustments: |
$268,188.88 |
|
This Request: |
$812,401.00 |
|
TOTAL: |
$1,944,844.49 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-121-18HR-V109: General Fund, Community Development, Housing Rehab $662,401.00
Funding Line 2:
865-121-8621-V109-GY21-85D: Community Development Block Grant, Housing Rehab $7,541.00
Funding Line 3:
865-121-8621-V109-GY22-85D: Community Development Block Grant, Housing Rehab $13,141.00
Funding Line 4:
865-121-8621-V109-GY23-85D: Community Development Block Grant, Housing Rehab $129,318.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: None |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |