Department
Real Estate and Asset Management
Requested Action
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Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, OMNIA Partners Contract #R240901, HVAC Solutions, Related Products and Services, in the total amount not to exceed $170,000.00 with Daikin Applied Americas, Inc. (Plymouth, MN), to provide HVAC Full-Service Maintenance and Repairs to major HVAC mechanical systems and equipment for five (5) Fulton County facilities as follows: East Roswell Library, Juvenile Justice Center, 4700 North Point, Central Library, and Medical Examiners building. Effective dates: January 1, 2027, through December 31, 2027.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background In order for DREAM to properly maintain the County’s facility portfolio in accordance with manufacturer’s recommendations, supplemental maintenance support is needed from a qualified HVAC contractor. Consequently, DREAM requests approval of a full-service preventive maintenance contract for the five (5) facilities listed below:
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Facilities |
Address |
HVAC Contractor |
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1 |
East Roswell Library |
2301 Holcomb Bridge Rd, Roswell, GA 30076 |
Daikin Applied |
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2 |
Juvenile Justice Center |
395 Pryor St SW, Atlanta, GA 30312 |
Daikin Applied |
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3 |
4700 North Point |
4700 North Point Pkwy, Alpharetta, GA 30022 |
Daikin Applied |
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4 |
Central Library |
One Margaret Mitchell Square, Atlanta, GA 30303 |
Daikin Applied |
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5 |
Medical Examiners |
430 Pryor St SW, Atlanta, GA 30312 |
Dakin Applied |
This item covers the listed facilities and were selected due to the manufacturer of HVAC equipment. An additional agenda item will provide the same service for four (4) additional vendors that has HVAC equipment from a different manufacturer.
The requested authority in the amount of $170,000.00 is an increase of $20,000.00 over 2026 due to market increases in the cost of labor and materials needed to perform the service. This is a time and materials contract and the requested $170,000.00 in authority is sufficient to cover the costs for the required periodic services (quarterly, semi-annual, annual maintenance and diagnostics) for the five (5) selected County facilities.
Scope of Work: This cooperative purchasing contract will furnish all materials, labor, tools, equipment, and appurtenances necessary to provide full-service maintenance and repair to major HVAC mechanical systems and equipment for selected Fulton County facilities.
The scope of work also includes but is not limited to:
Ø Perform all original manufacturer's specified quarterly, semi-annual, and annual maintenance and diagnostics.
Ø Maintenance of all OEM control devices and components according to manufacturers to include all: safety devices; sensors; electronic circuits and drives; mechanicals/electrical drives, dampers, and actuators components; and software maintenance.
Ø Maintenance, repair, and/or replacement as OEM specified, including but not limited to belts, couplings, sheaves, pulleys, and shafts; motors & starters, VFD and components; compressors; condensers; and evaporators refrigerant piping, manifolds, expansion valves, chilled water exchangers.
Ø Maintenance, repair, and/or replacement as OEM Components of chillers, chill water and hot water pumps, terminal boxes, package units, split-systems, air handler’s units, coolers, freezers, and exhaust fans necessary for the equipment to operate according to manufacturer's standards.
Community Impact: Properly maintained HVAC equipment ensures County facilities remain online/open in order to ensure consistent service delivery to Fulton County systems.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract requires professional licenses, specialty tools, equipment, training, and technician skills to perform periodic service to various types of major HVAC mechanical systems and equipment for the five (5) selected County facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract is not approved, the County cannot perform the recommended preventive services for the listed facilities in accordance with manufacturer’s recommendations.
Contract Modification: This is a new request.
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: OMNIA Partners Contract #R240901
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$170,000.00 |
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TOTAL: |
$170,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5225-1160: General, Real Estate and Asset Management, Professional Services- $170,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/2026 |