Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 24ITB110124C-MH, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H & I) in a total amount not to exceed $1,488,838.00 with (A) QCS Cleaning dba Quality Cleaning Services (Douglasville, GA) in an amount not to exceed $869,842.00 for Group E (South Fulton Libraries), both Groups F (Other Offices North) and (Other Offices South), Group G (South Senior Centers), and Group H (Arts Centers); and (B) American Facility Services, Inc. (AFS) (Alpharetta, GA) in an amount not to exceed $618,996.00 for Group I (Service Centers), to provide the highest quality cleaning services for selected Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2027, through December 31, 2027.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: These contracts provide general cleaning for selected Fulton County facilities (Groups E, F, G, H, and I) for the Department of Real Estate and Asset Management (DREAM) for FY2027.
On September 2, 2026, the BOC approved an amendment to the existing contract, as Item #26-0542, in the amount not to exceed $139,353.00 with (B) American Facility Services, Inc.; to add the Anna Harvin Grant Building located at 515 Fairburn Road, Atlanta, GA 30331 to the existing Janitorial Contract Group I (North & South Service Centers, and Fulton County Animal Services Facility) in accordance with the terms and conditions of the contract. Effective FY 2026.
DREAM has submitted a 2nd amendment to this contract currently routing for BOC approval on the October 21, 2026, second regular meeting agenda. The second amendment is for a spending authority increase in an amount not to exceed $116,022.00 with (A) QCS Cleaning, Inc. dba Quality Cleaning Services; adding two (2) new facilities: Public Safety Training Center located 1281 Fulton Industrial Blvd to Group F (Other Offices South) and the US Custom and Border Control Building at the Fulton County Executive Airport to Group H (Arts Centers) beginning January 1, 2027. Additionally, two (2) facilities will be removed from the contract as the County no longer has a need to maintain janitorial services at the Public Safety Training Center located at 3025 Merk Road, Group F (Other Offices South), and the Drug Court Training Center located at 1135 Jefferson Street to Group F (Other Offices North).
The requested total authority in the amount of $1,488,838.00 is an increase of $182,838.00 over 2026. The reason for the increase is the addition of three (3) new County facilities mentioned above: Anna Harvin Grant Building recently came online in 2026, and the new Public Safety Training Center and US Custom and Border Control facilities are expected to come online in FY 2027.
These are time and material contracts and the requested total spending authority in the amount of $1,488,838.00 is sufficient to cover the costs for materials, equipment, cleaning supplies and day porter labor hours to maintain the required cleaning services for FY2027.
Scope of Work: The contractors shall furnish all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide janitorial services at the following facilities:
1. Group E: (South Fulton Libraries) - Consists of 14 facilities: Adams Park, Cleveland Avenue, Collage Park, East Point, Fairburn, Hapeville, South Fulton, Southwest Regional, Washington Park, West End, Wolf Creek, Palmetto, Metropolitan, and Southeast Atlanta Libraries with a total cleanable sq. ft. of 163,925 and one (1) Parking Deck at South Fulton with cleaning sq. ft. of 42,000; with a combined total of 205,925 cleanable sq. ft.
2. Group F: (Other Offices North) - Consists of one (1) facilities: Fulton County Customer Service Center (formally WROC) with a total of 46,195 cleanable sq. ft.; and (Other Offices South) Consists of 2 facilities: Public Safety Training Center and Fulton Clubhouse for Youth with a total 31,452 cleanable sq. ft; with a combined total of 77,647 cleanable sq. ft.
3. Group G: (South Senior Centers) - Consists of 8 facilities: H. J. C. Bowden, Camp Truitt, Camp Truitt 4- H Ed Center, Palmetto, Quality Living Services, Southeast, Hapeville, and New Beginnings with a total of 96,028 cleanable sq. ft.
4. Group H: (Arts Centers)- Consists of three (3) facilities: Hammond House, Aviation Community Cultural Center, and US Custom and Border Control Building with a total of 23,016 cleanable sq. ft.
5. Group I (Service Centers)- Consists of six (6) facilities: North Service Center, South Service Center, Animal Services Facility, Fulton County Board of Health at 4700, Airport Recue Fire Fighting (ARFF), and Anna Harvin Grant Building with a total of 289,865 cleanable sq. ft.
Community Impact: The overall community impact is to provide clean facilities for County citizens and staff.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: An effective cleaning program is critical component to maintaining a healthy built environment.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide janitorial services for these listed County facilities.
Contract Modification
(A)QCS Cleaning, Inc. dba Quality Cleaning Services
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0262 |
4/2/25 |
$826,357.00 |
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1st Renewal |
25-0868 |
11/19/25 |
$826,357.00 |
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Amendment No. 1 |
TMP-7959 |
10/21/26 |
$.00 |
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2nd Renewal |
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$869,842.00 |
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Total Revised Amount |
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$2,522,556.00 |
(B)American Facility Services, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0262 |
4/2/25 |
$479,643.00 |
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1st Renewal |
25-0868 |
11/19/25 |
$479,643.00 |
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Amendment No. 1 |
26-0542 |
9/2/26 |
$139,353.00 |
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2nd Renewal |
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$618,996.00 |
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Total Revised Amount |
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$1,717,635.00 |
Contract & Compliance Information
Total Contract Value: $1,488,838.00
(A)
Contract Value: $869,842.00
Prime Vendor: ACS Cleaning, Inc. dba Quality Cleaning Services
Prime Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Prime Value: $869,842 or 100.00%
Total Contract Value: $869,842.00 or 100.00%
Total Certified Value: $869,842.00 or 100.00%
(B)
Contract Value: $618,996.00
Prime Vendor: American Facility Services, Inc
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $618,996.00 or 100.00%
Total Contract Value: $618,996.00 or 100.00%
Total Certified Value: $00.00 or 0.00%
Grand Total Contract Value: $1,488,838 or 100.00%
Grand Certified Value: $869,842.00 or 58.42
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$1,306,000.00 |
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Previous Adjustments: |
$1,445,353.00 |
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This Request: |
$1,488,838.00 |
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TOTAL: |
$4,240,191.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $1,488,838.00 “Subject to availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating:
Quality Cleaning Services 91
American Facility Service, Inc. 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/2026 |