Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a change order less than 10% - Public Works Department, 22ITB134130K-JAJ, in an amount not to exceed $236,000.00 with Reeves Young, LLC (Sugar Hill, GA 30518) to provide preferred KSB pumps and associated equipment for the Graham Drive Pump Station. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Reeves Young was the low bidder and was awarded this contract on 12/7/2022 through BOC Agenda Item #22-0942. After the solicitation period ended, Public Works personnel identified a pump with better performance parameters for this project (KSB) than the one chosen as the basis of design and that was included in the ITB documents (Sulzer). The two lowest bidders for the contract both selected Sulzer pumps for their respective bids. After including the additional cost of the more desirable pump, Reeves Young remains the lowest bidder.
Scope of Work: The Graham Drive Pump Station is a critical asset to the South Fulton collection system. It conveys sanitary sewer flows to our Camp Creek Water Reclamation Facility that originates in Union City, Palmetto, and South Fulton. This pump station serves all areas South of I-85 and I-285 that are within Fulton County. The South Fulton Capacity Study identified this facility as requiring upgrades in order to maintain the expected levels of service through the year 2050. This change order will authorize Reeves Young to order and install the preferred KSB pump instead of the Sulzer pump that was included in the bid price.
Community Impact: No impact to the community expected.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: This item allows the Public Works Department to move forward with the procurement of pumps and associated equipment to meet current and near future needs. Failure to approve this item will prevent the preferred KSB pumps from being used for this upgrade.
Community Issues/Concerns: No community issues or concerns have been noted.
Department Issues/Concerns: The Public Works Department does not have any issues or concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
22-0942 |
12/7/2022 |
$13,350,000.00 |
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Change Order #1 |
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$236,000.00 |
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Total Revised Amount |
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$13,586,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $236,000.00
Prime Vendor: Reeves Young, LLC
Prime Status: Non-Minority
Location: Sugar Hill, GA
County: Gwinnett County
Prime Value: $139,240.00 or 59.00%
Subcontractor: Global Control Systems, Inc.
Subcontractor Status: Asian America Female Business Enterprise
Location: Smyrna, GA
County: Cobb County
Subcontractor Value: $4,720.00 or 2.00%
Subcontractor: M.E. Contractors, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $73,160.00 or 31.00%
Subcontractor: WTP
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $7,080.00 or 3.00%
Subcontractor: Universal Painting
Subcontractor Status: Non-Minority
Location: Lakeland, FL
County: Polk County
Subcontractor Value: $11,800.00 or 5.00%
Total Contract Value: $236,000.00 or 100.00%
Total Certified Value: $4,720.00 or 2.00%
Exhibits Attached
Exhibit 1:
Exhibit 2 Contractor Performance Report
Exhibit 3: Change Order Agreement
Contact Information (Type Name, Title, Agency and Phone)
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David E. Clark, Director, Public Works 404-612-2804
Contract Attached
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Choose an item.
Previous Contracts
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Choose an item.
Total Contract Value
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Original Approved Amount: |
$13,350,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$236,000.00 |
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TOTAL: |
$13,586,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S149: Water & Sewer R&E, Public Works, Graham Drive Pump Station
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again? 3.80
Yes
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Report Period Start: |
Report Period End: |
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7/1/2022 |
9/30/2022 |