Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 25ITB1406230C-GS, Fire Sprinkler Protection System Maintenance Services in the total amount not to exceed $350,000.00 with (A) VSC Fire & Security, Inc. (Norcross, GA) in an amount not to exceed $210,000.00 and (B) Cliff’s Fire Extinguisher Company, Inc. (Woodstock, GA) in an amount not to exceed $140,000.00, to provide fire sprinkler protection system maintenance services for Countywide facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2027, through December 31, 2027. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
x |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: These are time and material contracts that provide all materials, parts, labor, equipment, transportation, and appurtenances needed for performing quarterly flow tests and verification of associated alarms; one annual inspection; testing and maintenance of sprinkler, fire pumps and hydrants; post tag at each Fire Department connection and system control valve; and inspection and testing for Fulton County facilities.
The requested total spending authority of $350,000.00, is an increase of $50,000 over 2026 due to the addition of facilities to the overall facility portfolio maintained by DREAM. The additional County facilities are as follows: 1) New Public Safety Training Center, 2) 515 Fairburn Road, 3) ARFF at Executive Airport, 4) 4700 North Point Parkway, and 5) 475 Fairburn Road.
Community Impact: This contract is critical to ensure Fulton County facilities are compliant with all code requirements associated with fire sprinkler systems.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This service is mandated by the State of GA Fire Marshal. Non-compliance could result in potential citations, facility closures, and life-safety risks for employees and visitors to Fulton Count facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County will be noncompliant with NFPA 25, Standards for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems.
Contract Modification
(A) VSC Fire & Security, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0057 |
2/4/26 |
$160,000.00 |
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1st Renewal |
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$210,000.00 |
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Total Revised Amount |
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$370,000.00 |
(B) Cliff’s Fire Extinguisher Company, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
25-0057 |
2/4/26 |
$140,000.00 |
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1st Renewal |
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$140,000.00 |
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Total Revised Amount |
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$280,000.00 |
Contract & Compliance Information
Contract Value: $350,000.00
(A)
Prime Vendor: VSC Fire & Security
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $210,000.00 or 100.00%
Total Contract Value: $210,000.00 or 100.00%
Total Certified Values: $-0-
(B)
Prime Vendor: Cliff's Fire Extinguisher Company, Inc.
Prime Status: Non-Minority
Location: Woodstock, GA
County: Cherokee County
Prime Value: $140,000.00 100.00%
Total Contract Value: $140,000.00 or 100.00%
Total Certified Values: $0.00
Grand Contract Value: $350,000.00 or 100.00%
Grand Certified Value: $-0-
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$300,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$350,000.00 |
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TOTAL: |
$650,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $210,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $140,000.00 “Subject to availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
VSC Fire & Security, Inc. 82
Cliff’s Fire Extinguisher Company, Inc. 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
6/30/2026 |