Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Library, 25RFP1507250B-EC, Shelf-Ready Books for Adults, Teens and Children and Lease Books for Adults for Fulton County Library System in an amount not exceed $800,000.00 with Ingram Library Services LLC, (La Vergne, TN) to provide adult, young adult, children’s books, and adult best-selling lease books. Effective January 1, 2026 to December 31, 2026 with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to purchase popular shelf-ready adult, teen and children’s books to be distributed through the 34 library locations.
Scope of Work: Provide popular, best-selling, and lease books and shelf-ready books for adults, young adults, and children. This selection of materials will be provided through the 34 libraries in the Fulton County. The cost of this plan covers cataloging, processing and shipping of the books as well as the books themselves. Selected vendor(s) must have an inventory large enough to supply multiple copies of requested titles to meet our 90% fill-rate within the specified turnaround time.
Community Impact: Library patrons will have the ability to check out materials through the Fulton County library network.
Department Recommendation: The Fulton County Library System recommends approval of the recommended vendor.
Project Implications: There is a direct link between patron activity and usage of high demand and lease books, as well as new shelf-ready books received on or near their publication date. This patron activity will decrease if Fulton County loses the ability to provide this service.
Community Issues/Concerns: No Community Issues/Concerns
Department Issues/Concerns: No Department issues/Concerns
Contract Modification: New procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $800,000.00
Prime Vendor: Ingram Library Services, LLC
Prime Status: Non-Minority
Location: La Vergne, TN
County: Rutherford County
Prime Value: $800,000.00 or 100.00%
Total Contract Value: $800,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Evaluation Committee Letter
Exhibit 2: Performance Evaluation
Contact Information
title
Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$800,000.00 |
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TOTAL: |
$800,000.00 |
Grant Information Summary
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Amount Requested: |
N/A |
☐ |
Cash |
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Match Required: |
N/A |
☐ |
In-Kind |
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Start Date: |
N/A |
☐ |
Approval to Award |
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End Date: |
N/A |
☐ |
Apply & Accept |
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Match Account $: |
Click here to enter text. |
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Fiscal Impact / Funding Source
Funding Line 1:
100-650-6565-1312: General-Library- Books Library
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |