Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Department of Real Estate and Asset Management, 21RFP22421K-DB, Construction Management at Risk Services for the new Fulton County Animal Shelter Facility in an amount not to exceed $186,996.00 with Winter Johnson Group (Atlanta, GA), a joint venture comprised of The Winter Construction Company and Johnson Construction Service) for additional funding to cover costs associated with the final close-out of the newly constructed Fulton County Animal Shelter Facility. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Request approval of Change Order of less than 10% for Construction Management at Risk Services for additional funding to cover costs associated with the final close-out of the newly constructed Fulton County Animal Shelter Facility.
Scope of Work: Modify existing contract for additional funding to cover costs that are associated with final close-out of the newly constructed Fulton County Animal Shelter Facility. Winter Johnson Group, our Contractor, is currently completing Punch List items and providing close out documentation.
Immediately prior to Substantial Completion, the Project experienced several unforeseen design revisions/omissions, government mandated requirements, service delays, and unfavorable site conditions whose costs to correct depleted the remaining project contingency and exceeded the current Contract Sum. Receipt of the Facility’s Certificate of Occupancy was contingent upon correction of the government mandated requirements and most of the remaining items.
Details of the additional costs prompting this Change Request are shown in the following:
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|
Change Request Item |
Cost |
Description of Work |
|
1 |
Remaining Contingency Balance |
$1,216.00 |
Remaining Contingency Balance as of 11/1/23 |
|
2 |
Electrical Revision |
$17,814.00 |
Upgraded Circuitry required on User Requested Automatic Gate Operators |
|
3 |
ADA Changes at Main Entry Intersection |
$5,868.00 |
Changes to Crosswalk Ramps & Sidewalk Rails because of Field Grade Conditions necessary to meet ADA Standards |
|
4 |
Canopy Value Engineering Reconciliation |
$29,049.00 |
Additional Canopy Footers required in previously accepted Value Engineering item |
|
5 |
Exterior Columns at Front Entrance |
$27,824.00 |
Design Revisions to paint Exterior Columns at Front Entrance omitted in Construction Documents |
|
6 |
Traffic Signalization |
$7,869.00 |
Alternative Traffic Signalization Radar required by GDOT at Main Entry Intersection onto Fulton Industrial Blvd |
|
7 |
Additional Chiller Bypass Installation & Flushing |
$27,027.00 |
Water & HydroVac Trucks required to operate Building Chiller because of COA delays in accepting Domestic Water Service |
|
8 |
Construction Management Fee Reconciliation |
$72,761.00 |
Final Reconciliation of Construction Management Fees on Project Contingencies & Additional Costs as provided in Construction Contract |
|
|
|
Total Change Order No. 2 |
$186,996.00 |
|
If approved, this Change Order No. 2 will allow for the completion of all outstanding construction items shown in the table above, reconciliation of contractually obligated Construction Management Fees, and final Close Out and accounting of this Construction Contract.
Community Impact: This effort and impact are necessary for the final completion of the newly constructed 58,000 square foot Fulton County Animal Shelter Facility that is economical, efficient, and fully functional to meet the long-term space and service needs of the community which creates a healthy environment for the citizens of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of a Change Order of less than 10%.
This Change Order No. 2 will cover the costs associated with the Punch List items and final Close-Out documentation for the newly constructed Fulton County Animal Shelter Facility with our Contractor, Winter Johnson Group. This will allow the Winter Johnson Group to complete all contractual obligations with the County.
All costs for this increase are funded by the applicable FCURA (Urban Redevelopment) Bonds.
The Construction Manager will work in collaboration with the Department of Real Estate and Asset Management, Project Management Team.
Project Implications: This effort and impact are necessary to allow without disruption the completion process of final Close-Out for the newly constructed Fulton County Animal Shelter Facility, that is economical, efficient, and is fully functional to meet the long-term space and service needs of the constituents.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this Change Order is not approved, there may be a potential disruption and delay in completing Punch List items and providing Close-Out documentation for the Fulton County Animal Services Facility.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0521 |
7/14/21 |
$1,878,756.00 |
|
Guaranteed Maximum Price |
21-1042 |
12/15/21 |
$32,269,760.00 |
|
Change Order No. 1 |
22-0838 |
11/16/22 |
$2,823,544.00 |
|
Change Order No. 2 |
|
|
$186,996.00 |
|
Total Revised Amount |
|
|
$37,159,056.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $186,996.00
Prime Vendor: Winter-Johnson Group (JV- 65/35)
Prime Status: Winter ($121,547.40 or 65.00%) Non-Minority & Johnson Construction Svc. ($65,448.60 or 35.00%) AABE
Location: Atlanta, GA
County: Fulton County
Prime Value: $186,996.00 or 100.00%
Total Contract Value: $186,996.00 or 100.00%
Total Certified Value: $65,448.60 or 35.00%
Exhibits Attached
Exhibit 1: Change Order No. 2 to Form of Contract
Exhibit 2: Change Order Cost Table
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,878,756.00 |
|
Previous Adjustments: |
$35,093,304.00 |
|
This Request: |
$186,996.00 |
|
TOTAL: |
$37,159,056.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
535-520-5200-K023: FCURA, Real Estate and Asset Management, Animal Services Facility - $186,996.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Completion of construction project as determine by the County. |
|
Cost Adjustment: |
Renewal/Extension Terms: NA |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
8/8/2023 |
1/23/2024 |