Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 23ITB138287C-JNJ, Asphalt/Concrete Pavement Maintenance and Repair Services in an amount not to exceed $200,000.00 with Complete Contracting Partners, LLC, (Austell, GA) to provide asphalt/concrete pavement maintenance and repair services on an “as needed” basis for Fulton County. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (HELD ON 12/6/23) (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide asphalt/concrete pavement maintenance and repair services on an “as needed” basis for Fulton County.
Scope of Work: The scope of work includes, but is not limited to:
(A) Asphalt Maintenance and Repair
• Asphalt Milling Overlay
• Potholes Repair
(B) Asphalt Seal Coating and Crack Repair
(C) Pavement Striping, Stenciling and Wheel Stops
(D) Concrete Maintenance and Repair
• Driveway Apron Replacement
• Drive Apron Repair
• Sidewalk Repair
• New Sidewalk
• New Steps
• Concrete Curb and Cutter Replacement
Community Impact: The work performed under this contracdt provides the ability to preserve and extend the life of the concrete pavement at County-own properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award is based on the bidders’ abilities to provide complete cost according to the sample projects provided by calculating the given square/or linear footage times the annual usage for each of the required maintenance repair services, such as: asphalt maintenance; asphalt seal coating and crack repair; pavement striping; and concrete maintenance repairs. The Total Base Bid Amount determined the lowest responsible and responsive bidder(s) for this award to provide Asphalt /Concrete Pavement Maintenance and Repair Services for Fulton County for FY2024.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified and adopted for FY2024.
This is a time and material contract. The requested spending authority in the total amount of $200,000.00 covers the cost for materials and labor hours for the maintenance and repairs for asphalt/concrete pavement for FY2024.
Project Implications: This contract requires specialty tools, equipment, training, and skills. If not immediately repaired, over time the structure of the asphalt and pavement surfaces will weaken and could cause damage to the County and patron vehicles at these County-own facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this new contract is not approved, the County cannot provide asphalt/concrete pavement maintenance and repair services for County-owned facilities for FY2024.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Austell, GA
County: Cobb County
Prime Value: $160,000.00 or 80.00%
Subcontractor: CGC (Collins General Construction)
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $40,000.00 or 20.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $200,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$200,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$200,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2024. Purchase Order will be guided by the available adopted FY2024 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 72
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |