Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, 23ITB138741K-JAJ, Task Order Contract for Minor Construction in an amount not to exceed $6,000,000.00 with (A) Brad Construction Company II, LLC (Fayetteville, GA) in an amount not to exceed $1,200,000.00; (B) Hawk Construction Company, LLC (Ellenwood, GA) in an amount not to exceed $1,200,000.00; (C) Complete Contracting Partners, LLC (Powder Springs, GA) in an amount not to exceed $1,200,000.00; (D) Rubio and Sons Interior, Inc. (Hoschton, GA), in an amount not to exceed $1,200,000.00; and (E) Osprey Management, LLC (Marietta, GA) in an amount not to exceed $1,200,000.00, to provide standby repair, alteration, modernization, maintenance, and rehabilitation construction services. Effective January 1, 2024, through December 31, 2024, with three renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the State of Georgia O.C.G.A. § 36-91, Georgia Local Government Public Works Construction Law, all competitive sealed bids costing $100,000.00 or more for public works construction projects shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This standby “Task Order Contract for Minor Construction Projects” allows the County to complete small construction projects in a timely manner on an “task order” basis for the County for FY2024.
Scope of Work: The scope of work includes a collection of detailed repair and construction tasks and specifications that have established unit prices. It is placed with a general contractor for the accomplishment of repair, alteration, modernization, maintenance, rehabilitation, construction, etc. of buildings, structures, or other real property. Ordering is accomplished by means of issuance of a Work Order against the contract. The general contractors are to furnish all management, design, labor, materials, tools, equipment, architectural and engineering support, and appurtenances necessary to perform the work authorized by issued work orders.
Community Impact: The impact on the community is to provide repairs to facilities that have deteriorated due to deferred maintenance.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation was based on the bidder’s price for overall adjustment factor to be applied against the R.S. Means building construction cost data unit pricing to determine the lowest responsive and responsible bidders. This factor is applied against the total cost, which includes overhead and profit.
The recommendation was also based on the bidder’s submittal of required professional certifications/licenses such as Georgia general contractor’s license, statement of qualification and technical competence, experience and business operation, and the ability to provide an affirmation letter from a bonding agent or a surety company verifying the ability to obtain a bond contingent upon their successful approval of contract agreement with the County.
The Department received and evaluated nine (9) responses to the solicitation. Brad Construction Company II, LLC submitted the overall lowest responsible and responsive R.S. Means bid @ .89, Hawk Construction submitted the 2nd lowest R.S. Means bid @ 0.935, Complete Contracting Partners submitted the 3rd lowest R.S. Means bid @ 0.9500, Rubio and Sons Interior, Inc. submitted the 4th lowest R.S. Means bid @ 0.95915, Osprey submitted the 5th lowest R.S. Means bid @ 0.9949, Engineering Design Technologies, Inc. submitted the 6th lowest R.S. Means bid @ 1.065, Paryani Construction submitted the 7th lowest R.S. Means bid @ 1.155, BM&K Construction, Inc. submitted the 8th lowest R.S. Means bid @ 1.400, and Greenheart Construction, Inc. submitted the 9th lowest R.S. Means bid @ 1.650.
Having multiple general contractors provides the County with maximum flexibility and sufficient manpower resources in order to respond to the scope and complexity of the service needs.
These are time and materials contracts that require covering the cost for management, design, labor, building materials, and architectural and engineering support. The requested spending authority in the total amount of $6,000,000.00 is sufficient to cover these anticipated costs for FY2024.
Project Implications: The intent of these standby task order contracts for minor construction projects service is to provide for upcoming construction related projects as a part of the County’s pending bond funding for related projects for the County on an “as needed” basis. This contract will allow the Department to complete small construction projects on a timely basis.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the County does not have the capacity, or the expertise, to perform these services in-house. Approval will enable us to complete small construction projects on a timely basis.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $6,000,000.00
(A)
Prime Vendor: Brad Construction Company II, LLC
Prime Status: African American Male Business Enterprise
Location: Fayetteville, GA
County: Fayette County
Prime Value: $900,000.00 or 75.00%
Subcontractor: Best Rate Plumbing
Subcontractor Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Subcontractor Value: $120,000.00 or 10.00%
Subcontractor: Maintenance Unlimited HVAC
Subcontractor Status: African American Male Business Enterprise
Location: East Point, GA
County: Fulton County
Subcontractor Value: $120,000.00 or 10.00%
Subcontractor: Forward Fire Protection
Subcontractor Status: African American Male Business Enterprise
Location: Buford, GA
County: Gwinnett County
Subcontractor Value: $60,000.00 or 5.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1,200,000.00 or 100.00%
(B)
Prime Vendor: Hawk Construction Company, LLC
Prime Status: African American Male Business Enterprise
Location: Ellenwood, GA
County: DeKalb County
Prime Value: $720,000.00 or 60.00%
Subcontractor Value: TBD
Subcontractors: The Contractor must identify the subcontractors that will be utilized for this project.
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: TBD
(C)
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,020,000.00 or 85.00%
Subcontractor: Bakop Construction
Subcontractor Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Subcontractor Value: $180,000.00 or 15.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1,200,000.00 or 100.00%
(D)
Prime Vendor: Rubio and Sons Interior, Inc
Prime Status: Non-Minority
Location: Hoschton, GA
County: Jackson County
Prime Value: $646,080.00 or 53.84%
Subcontractor: Quick Action Plumbers
Subcontractor Status: African American Female Business Enterprise
Location: Austell, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: TLS Electrical Contractors
Subcontractor Status: Small Business Enterprise
Location: Smyrna, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: Noah Drywall
Subcontractor Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: TBD
Subcontractor: Acomfort By Design
Subcontractor Status: White Female Business Enterprise
Location: Griffin, GA
County: Spalding County
Subcontractor Value: TBD
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: TBD
(E)
Prime Vendor: Osprey Management, LLC
Prime Status: African American Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Prime Value: $240,000.00 or 20.00%
Subcontractor: Engineered Solutions of Georgia
Subcontractor Status: Hispanic Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: Airco
Subcontractor Status: White Female Business Enterprise
Location: Newnan, GA
County: Coweta County
Subcontractor Value: TBD
Subcontractor: Cleanstar National
Subcontractor Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: Kodac Constuction
Subcontractor Status: African American Male Business Enterprise
Location: Birmingham, AL
County: Baldwin County
Subcontractor Value: TBD
Subcontractor: DH Pace, DBA Overhead Doors
Subcontractor Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Subcontractor Value: TBD
Subcontractor: First Atlanta
Subcontractor Status: African American Male Business Enterprise
Location: McDonough, GA
County: Henry County
Subcontractor Value: TBD
Subcontractor: J.R. Electrical
Subcontractor Status: Hispanic Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: Paramount Cutting Contractors
Subcontractor Status: African American Male Business Enterprise
Location: Loganville, GA
County: Gwinnett County
Subcontractor Value: TBD
Subcontractor: Raymond Engineering
Subcontractor Status: Hispanic Male Business Enterprise
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: TBD
Subcontractor: Commercial Drywall Contractors, Inc
Subcontractor Status: Hispanic Male Business Enterprise
Location: Houston, TX
County: Harris County
Subcontractor Value: TBD
Subcontractor: SSD Contracting, Inc
Subcontractor Status: Hispanic Male Business Enterprise
Location: Chamblee, GA
County: DeKalb County
Subcontractor Value: TBD
Subcontractor: Lost Mountain Electrical - Mayer Electric
Subcontractor Status: White Female Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: Ed Scott Trucking
Subcontractor Status: White Female Business Enterprise
Location: Kennesaw, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: DJJ Enterprise
Subcontractor Status: African American Female Business Enterprise
Location: Snellville, GA
County: Gwinnett County
Subcontractor Value: TBD
Subcontractor: AJS Construction Inc
Subcontractor Status: African American Male Business Enterprise
Location: Marietta, GA
County: Cobb County
Subcontractor Value: TBD
Subcontractor: Cronos Contractors
Subcontractor Status: Hispanic Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Subcontractor Value: TBD
Subcontractor: Carnes Contract Floors Inc
Subcontractor Status: Non-Minority
Location: Tucker, GA
County: DeKalb County
Subcontractor Value: TBD
Subcontractor: DCO Commercial Floors Inc
Subcontractor Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Subcontractor Value: TBD
Subcontractor: Dusty Greer Roofing
Subcontractor Status: Non-Minority
Location: Monroe, GA
County: Walton County
Subcontractor Value: TBD
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: TBD
Grand Contract Value: $6,000,000.00 or 100.00%
Grand Certified Value: TBD
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$6,000,000.00 |
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TOTAL: |
$6,000,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$6,000,000.00.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified adopted for FY2024. Purchase Order will be guided by the available adopted FY2024 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Three renewal options |
Overall Contractor Performance Rating:
Brad Construction Company II, LLC 82
Hawk Construction Company, LLC 85
Complete Contracting Partners, LLC 85
Rubio and Sons Interior, Inc. 91
Osprey Management, LLC No service provided to evaluate
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2023 |
9/30/2023 |