Department
Real Estate and Asset Management
Requested Action
title
Request approval to close out a contract - Department of Real Estate and Asset Management, 22ITB134833C-MH, Fire Extinguisher Testing and Maintenance Services, in the amount not to exceed $10,582.20 with (B) Summit Fire & Security (Loganville, GA), to cover the final payment to close out the contract for services rendered. This contract provided on-site fire extinguisher testing and maintenance services for Fulton County facilities for FY2025. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-416(g), the purpose of the closeout process is to verify that both parties to the contract have fulfilled their contractual obligations and that there are no responsibilities remaining. A contract is completed when all goods and services have been received and accepted; all reports have been delivered and accepted; all administrative actions have been accomplished; all County-furnished equipment and material has been returned; and final payment has been made to the contractor.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
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Summary & Background On November 16, 2022, as Item 22-0874, the BOC approved award of 22ITB134833C-MH, Fire Extinguisher Testing and Maintenance Services, in the total amount of $75,000.00 to (A) Cintas Fire Protection, Inc. (Norcross, GA) in the amount not to exceed $45,000.00 and (B) Summit Fire & Security (Loganville, GA) in the amount not to exceed $30,000.00, to provide fire extinguisher testing and maintenance services on an “as-needed” basis for Fulton County facilities. The contract was first renewed on October 4, 2023 as Item 23-0847 for FY 2024, and was renewed for its second and final time on November 6, 2024, as Item 24-0702 for FY2025 (both renewals in the total amount of $75,000.00). Both parties have satisfactorily performed and completed the scope of work for the contract term ending December 31, 2025.
Now, DREAM is requesting approval to close out a contract to allow the final payment of invoices to (B) Summit Fire & Security in the total amount of $10,582.20 which invoices were not covered under the original spending authority.
Scope of Work: These contracts furnish all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site fire extinguisher testing and maintenance services for Fulton County facilities.
Community Impact: This service ensures the safety of the patrons and County staff by following the fire and life safety codes.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract and the total requested amount of $10,582.20, will cover the final costs for replacement of all parts/components and labor for inspections and maintenance repairs for fire extinguisher testing completed for Fulton County facilities through December 31, 2025.
Project Implications: These contracts provide all the necessary fire extinguisher testing, maintenance and replacement services needed to maintain various fire extinguishers at Fulton County north, south, and downtown area locations. Fire and Life Safety Code applicable for buildings mandate that the fire extinguishers are checked and maintained at least once a year. Fulton County does not have the staff trained or experienced in carrying out this work.
Community Issues/Concerns: None on which the Department is aware.
Department Issues/Concerns: If this close out contract is not approved, the Department will not be able to pay final payment of invoices for preventive and corrective services rendered that were not covered under the original spending authority to provide fire extinguisher testing and maintenance services Countywide.
Contract Modification
(B) Summit Fire & Security
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0874 |
11/16/22 |
$30,000.00 |
|
1st Renewal |
23-0874 |
10/4/23 |
$30,000.00 |
|
2nd Renewal |
24-0702 |
11/6/24 |
$30,000.00 |
|
Amendment No.1 (Close-Out) |
|
|
$10,582.20 |
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Total Revised Amount |
|
|
$100,582.20 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $10,582.20
Prime Vendor: Summit Fire & Security
Prime Status: Non-Minority
Location: Loganville, GA
County: Gwinnett County
Prime Value: $10,582.20 or 100.00%
Total Contract Value: $10,582.20 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Supporting Invoices
Contact Information
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$30,000.00 |
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Previous Adjustments: |
$60,000.00 |
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This Request: |
$10,582.20 |
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TOTAL: |
$100,582.20 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $9,244.05
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $1,338.15
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Key Contract Terms |
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Start Date: N/A |
End Date: N/A |
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Cost Adjustment: |
Renewal/Extension Terms: No remaining renewal options. This action closes out the contract. |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |