Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in the amount not to exceed $266,311.16 with CGL Facility Management, LLC (Fayetteville, GA), to provide preventive and corrective maintenance services for the County-owned facilities currently leased to the State of Georgia, (1) Department of Human Services located at 5710 Stonewall Tell Road, College Park, GA 30349, and (2) Department of Family Children Services located at 515 Fairburn Road SW Atlanta, GA 30331. Effective July 15, 2025 through December 31, 2025.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The initial award for this service was approved by the BOC on November 20, 2024, as Item #24-0796, approving the statewide contract SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution with CGL Facility Management, LLC, in the total amount not to exceed $131,368.00, to provide preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia, Department of Human Services located at 5710 Stonewall Tell Road, College Park, GA 30349, effective from January 1, 2025 through July 14, 2025. However, SWC #99999-001-SPD0000154-0001 will expire on July 14, 2025. The State of Georgia has extended SWC #99999-001-SPD0000154-0001 from July 15, 2025 through July 14, 2026 (see Exhibit 2).
Now, DREAM is requesting approval to utilize that statewide contract to cover the costs to provide continue preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia Department of Human Services and one (1) additional facility coming online this fiscal year, the Department of Family Children Services, in the total amount not to exceed $226,311.16 for the remainder of FY2025, with a new effective date from July 15, 2025 through December 31, 2025.
Scope of Work: The statewide contractor (facility maintenance) will operate, maintain, monitor, and adjust the day-to-day operations of all mechanical, electrical, and building systems such as preventive and corrective maintenance services for the County-owned facility currently leased to the State of Georgia, Department of Human Services located at the 5710 Stonewall Tell Road, College Park, GA 30349, and Department of Family Children Services located at 515 Fairburn Road SW Atlanta, GA 30331. The contractor shall be fully responsible for providing customer service, quality control and all other services.
Basic services shall include:
• Facility management: day-to-day management
• Landscaping/Grounds
• Electrical systems
• Security systems including but not limited to audio systems, video systems, CCTV, and cable TV
• Lighting preventive maintenance on all interior and exterior lighting
• Heating, ventilation. and air conditioning equipment including but not limited to direct exchange cooling units, heat pumps, air handling units, roof tops, exhaust fans coils and refrigerant piping
• Fire alarm including, but not limited, to fire suppression system, fire sprinklers, fire extinguishers and fire panels
• Fire sprinkler systems
• Plumbing and sewer including, but not limited to, pipes, service pipes, drains, sumps, backflow prevention devices, sewage grinders, septic tanks, pumps, water heaters, sinks, showers, toilets, faucets, water purifiers, garbage disposals, washer lines, floor drains, and leak detection.
Services not included:
• Site utilities
• Janitorial services
• Roofing services and waterproofing systems
• Asphalt/concrete repair
• Card access system
• IT maintenance
However, if there is any interruption in the supply of any/all the above utilities, the Contractor will coordinate with the respective utility vendors and ensure early resumption of utilities.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $266,311.16 for the remainder of FY2025, is an increase of +$134,943.16 ($131,368.00 - $266,311.16=$134,943.16) over the first 6-months of FY2025. This increase is due to several factors: (1) the Statewide Contractor (CGL Facility Management, LLC) is proposing an increase in their new annual base contract pricing rate up to 3.8% for corrective/unscheduled maintenance effective July 15, 2025 (see Exhibit 3); and (2) an additional County-owned facility leased to the State of Georgia, Department of Family Children Services (located at 515 Fairburn Road SW Atlanta, GA 30331) will be covered by the contract this fiscal year.
This is a time and materials contract that requires covering the costs for replacement of parts/components and labor for corrective maintenance repairs for both facilities located at 5710 Stonewall Tell Road, College Park, GA 30349 and 515 Fairburn Road SW Atlanta, GA 30331.
DREAM’s Greater Fulton Maintenance Division will collaborate and managed the facility maintenance responsibilities with the Statewide Contractor (CGL Facility Management, LLC).
Project Implications: This statewide contract allows the County to maintain and provide preventive and corrective maintenance services that ensures the optimum operation performance to the assigned facilities.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this statewide contract is not approved, there will be a delay in providing internal resources necessary to render adequate and timely maintenance service to the facilities.
Contract Modification
CGL Facility Management, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
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$131,368.00 |
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New Request |
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$266,311.16 |
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Total Revised Amount |
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$357,679.16 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Statewide Contract Extension
Exhibit 3: Attachment A CGL Price Adjustment
Exhibit 4: Attachment B Scope of Services
Exhibit 5: Cooperative Purchasing Justification and Approval Form
Exhibit 6: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$131,368.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$266,311.16 |
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TOTAL: |
$357,679.16 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $27,000.00
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Professional Services- $239,311.16
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Key Contract Terms |
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Start Date: 7/15/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2025 |
3/31/2025 |