Department
Police
Requested Action
title
Request approval of the lowest responsible bidder - Police Department, 25ITBC1523198B-RT, Uniforms, Footwear, and Duty Gear in an amount not to exceed $130,000.00 with Smyrna Police Distributors (Smyrna, GA) to provide uniforms, footwear, and duty gear for police personnel to be provided effective upon execution of contract through December 31, 2026, with two renewal options. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & BackgroundThe Police Department requests approval to award a contract with Smyrna Police Distributors to provide uniforms, footwear, and duty gear for police personnel.
Scope of Work: Smyrna Police Distributors will provide uniforms, footwear, and duty gear for police personnel. Smyrna Police Distributors has a local retail facility that can custom fit uniforms and maintains a large inventory of items and can quickly respond to departmental requirements.
Community Impact: A professional police uniform is a reminder to the community of the motto "To Protect and to Serve".
Department Recommendation: The Police Department recommends approval of this item.
Project Implications: Without uniforms, it would be difficult to identify police officers from non-police officers, or to their colleagues who require assistance, and to quickly identify each other in emergency situations for ease of coordination.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: There are no department issues/concerns.
Contract Modification: This is a new procurement.
Contract & Compliance Information
Contract Value: $130,000.00
Prime Vendor: Smyrna Police Distributors
Prime Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Prime Value: $130,000.00 or 100.00%
Total Contract Value: $130,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Bid Tabulation
Exhibit 2: Recommendation Memo
Exhibit 3: Contractor Performance Report
Contact Information
title
W. Wade Yates, Chief of Police, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$130,000.00 |
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TOTAL: |
$130,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-320-3202-1455: General Fund, Police, Reports and Permits, Uniforms - $10,200
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 2:
100-320-3206-1455: General Fund, Police, Headquarters Operations & Logistics, Uniforms - $7,000
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 3:
100-320-3212-1455: General Fund, Police, Special Operations, Uniforms - $5,000
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 4:
100-320-3215-1455: General Fund, Police, Fulton County Public Safety Training Center, Uniforms - $5,577
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 5:
100-320-5207-1455: General Fund, Police, Facility Security, Uniforms - $18,500
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 6:
301-320-3201-1455: South Fulton Sub-District, Police, Uniform Patrol, Uniforms - $65,000
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 7:
301-320-3205-1455: South Fulton Sub-District, Police, Criminal Investigations, Uniforms - $4,000
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 8:
301-320-3205-1455: South Fulton Sub-District, Police, Code Enforcement, Uniforms - $600
Pending BOC approval of the FY2026 Adopted Budget
Funding Line 9:
312-320-S210-1455: Animal Services, Police, Animal Control, Uniforms - $15,000
Pending BOC approval of the FY2026 Adopted Budget
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: Two (2) Renewal Options |
Overall: Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/7/2025 |
11/6/2025 |