Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 23ITB073123C-MH, Elevator and Escalator Maintenance Services in an amount not to exceed $400,000.00, with Mowrey Elevator Company of Florida, Inc. (Marianna, FL), to provide on-site preventive and corrective maintenance services for all passenger and freight elevators in Fulton County facilities. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: There are 75 elevators located in Fulton County facilities that require both preventive and corrective maintenance to ensure the safe vertical transportation of County staff and citizens as well as adhere to all operating requirements as set forth and enforced by Georgia’s Office of Insurance and Safety Fire Commissioner.
Scope of Work: This is a time and material contract that provides all materials, labor, tools, equipment, and appurtenances necessary to provide full maintenance coverage including, cleaning, painting, lubrication, adjustments, parts replacement, repairs and testing of all elevator equipment including, but not limited to, machines, gears, bearings, drive sheaves, sheave bearings, brake pulleys, brakes, brake coils, linings, motors, motor generator, hydraulic power units, hydraulic pumps, valves silencers, mufflers, controllers, selectors, relays, contacts, solid state devices, transformers, resistors and all related control hardware.
The services provided under this contract also includes, but is not limited to, the following preventive maintenance task to be perform as indicted in the scope of work:
Speed governors, governor sheaves, car safeties, counterweight safeties, hydraulic plunger, bolster plate, jack packing, deflector and secondary sheaves, bearings, car and counterweight buffers, car and counterweight guide rails, limit switches, guide shoes (slide and roller), door operators, car and hoist way door hangers, contacts, interlocks, auxiliary door closing devices, safety edges, photo eyes, car emergency light systems including batteries, car fans, car frames, platforms and all other elevator related devices.
Certain corrective tasks and emergency calls are billable to the County under the terms and conditions of the contract. Accordingly, the total authority request includes an additional $58,675.00 over the bid amount to cover the costs for such services.
Community Impact: The impact on the community to ensure safe and efficient elevator access to all floors for County’s employees and citizens, to include persons with disabilities according to ADA regulations.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Basis of Award:
The recommendation for the award was based on the bidders’ prices for maintenance of elevators and other vertical transportation equipment listed (line-item numbers #1 through #75) and computed by multiplying the sum of all rows in column #5 (Monthly Rate) by x 12 for the Annual Maintenance Cost, to determine the overall lowest responsible and responsive bidder to provide elevator and escalator maintenance services for Fulton County.
Project Implications: This service keeps the County in compliance with GA Department of Labor regulations regarding passenger and freight elevator operation according to Rules and Regulations of the Safety Fire Commissioner §§ 120-3-25 and 120-3-26.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department cannot provide preventive elevator maintenance services in Fulton County facilities and will result in Fulton County being restricted from elevator operation due to regulatory non-compliance
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $400,000.00
Prime Vendor: Mowrey Elevator Company of Florida, Inc.
Prime Status: Non-Minority
Location: Marianna, FL
County: Jackson County
Prime Value: $400,000.00 or 100.00%
Total Contract Value: $400,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$400,000.00 |
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TOTAL: |
$400,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $400,000.00 “Subject to availability of funding adopted for FY2024 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2023 |
9/30/2023 |