Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 22ITBC074A-JWT, Corporation Stops and Brass Fittings in the amount of $397,959.03 with Delta Municipal Supply Company (Lawrenceville, GA) to provide corporation stops and brass fittings. Effective January 1, 2023 through December 31, 2023 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval of lowest bidder to Delta Municipal Supply Company to provide corporation stops and brass fittings.
Scope of Work: This contract will provide for the procurement of corporation stops and brass fittings for water service installation, repair, and maintenance for the North Fulton water distribution system.
Community Impact: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services. Negative constituents or client health issues can ensue as a result.
Department Recommendation: The Department of Public Works recommends approval of the lowest responsible bidder to Delta Municipal Supply Company with two renewal options.
Project Implications: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services. Negative constituents or client health issues can ensue as a result.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: No issues/concerns have been raised by the department regarding this agenda item.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $397,959.03
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $397,959.03 or 100%
Subcontractor: None
Total Contract Value: $397,959.03 or 100%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation of Award
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$397,959.03 |
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TOTAL: |
$397,959.03 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $397,959.03.
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 3.40
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2022 |
9/30/2022 |