Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Presentation, review and approval of the April 21, 2021 Budget Soundings (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
BOC assessment and approval of budget soundings request is required by the County’s budget resolution approved by the BOC.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The April 21, 2021 Soundings request is submitted for your review and approval. Below is a brief summary of each request and related justification.
Strategic Priority Area: OPEN AND RESPONSIBLE GOVERNMENT
• Modify the 2021 Annual Hardware and Software Maintenance and Support List -
(PAGE 3)
The BOC approval is requested to modify the Annual Hardware and Software Maintenance List (AML) approved as part of the FY2021 Adopted Budget. The requested changes will be funded within the existing departments’ budget and will not result in any budget adjustments.
Three departments are requesting changes at this time; Information Technology, Office of Strategic Planning, and Senior Services.
There are two requests from Information Technology. The first request is to add NewCom Wireless; this is a result of a change in billing. NewCom Wireless will no longer be billed through an existing vendor, Superion/Central Square. The second request is to increase the spending authority for Emergent. Due to Covid-19 and the need to work virtually, additional licenses were added to allow county staff to edit Adobe documents and electronically sign documents.
The request for the Office of Strategic Planning is to increase the spending authority for Socrata, Inc. - Performance Management System Software. This is for year 3 cost of the contract agreement.
The request from Senior Services is to increase the spending authority for SWN Communications, One Call Now Web Hosting. The increase will allow for the expansion of calls the system can make to include other programs such as, Home Delivered Meals, In-Home Services, Transportation, Neighborhood Senior Centers and Home Repair.
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Annual Hardware and Software Maintenance and Support List - 2021 |
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Type |
Vendor Name |
Product Name |
Description |
User Agency |
2021 AML Adopted Budget |
Addt'l Amt |
Funding Source |
Comments |
|
Software |
NewCom Wireless |
NetMotion Mobility (E911) |
E911 Dispatching Software Tool |
Information Technology |
$0 |
$12,576* |
Information Technology |
Add to list $12,576 |
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Software |
Emergent |
Adobe Software Licenses |
Licenses to provide Adobe Software countywide |
Information Technology |
$86,155 |
$79,845 |
Information Technology |
Increase spending authority to $166,000 |
|
Software/SaaS |
Socrata, Inc. |
Socrata |
Performance Management System Software |
Office of Strategic Planning |
$660,000 |
$66,000 |
Office of Strategic Planning |
Increase spending authority to $726,000 |
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Software |
SWN Communications, Inc. |
One Call Now |
Web Hosting |
Senior Services |
$13,000 |
$6,000 |
Senior Services |
Increase spending authority to $19,000 |
* NewCom Wireless was previously budgeted through Superion/Central Square. Superion/Central Square no longer has a relationship with NewCom and payment will need to be made to NewCom. This item is currently budgeted under Superion/Central Square and will not need any additional funding.