Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of recommended proposals - Department of Real Estate and Asset Management, 23RFP138801C-JNJ, Standby Emergency Repair and Restoration Services in the total amount not to exceed $3,000,000.00 with (A) Complete Contracting Partners, LLC (Powder Springs, GA), in the amount of $1,500,000.00; and (B) Full Circle Restoration & Construction Services, Inc. (Duluth, GA), in the amount of $1,500,000.00 to provide standby emergency repair and restoration services for County facilities on an “as needed” basis. Effective upon BOC approval through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Provide standby emergency repair and restoration services for Fulton County facilities on an “as-needed” basis for FY2024.
Scope of Work: These contracts furnish all parts, labor, equipment, material transportation and appurtenances necessary to provide on-site emergency repair and restoration services in the event of fire, storm, water, or other accidental damage to Fulton County facilities. These services operate on an “as needed” emergency basis.
The scope of work includes but is not limited to the repair and/or restoration of facility damage resulting from natural or man-made causes. Repair and/or restoration of life safety systems such as fire alarm systems, sprinkler systems and intrusion alarm systems which are damaged by any kind of event may be necessary. Emergency services may also be required in the event of a malfunction of building systems (i.e., heating, electrical) and must be temporarily alleviated to maintain facility operation. The contracts also provide environmental tests including air and water quality tests.
These standby restoration contracts will ensure DREAM has the means and resources to prevent prolonged interruption of services in County facilities due to unpredictable or pre-defined events such as fire, storm, water, or other incidental damage; and provides sufficient spending authority and the resources to respond quickly to prevent more extensive damage to facilities and environmental impact on operations.
These are time and materials contracts. The requested spending authority covers the cost for the equipment, materials, replacement of systems parts/components and laboring for repairs.
Community Impact: These services are necessary for the environmental health and comfort of the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, departmental operating/capital funding as identified” adopted for FY2024.
Project Implications: The intent of these standby contracts is to provide a complete emergency disaster response, recovery and restoration services that respond immediately in case of a catastrophic situation in Fulton County facilities. The County does not have the manpower and equipment required for services of this nature.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these proposals are not approved, the County will not have the capacity, or the expertise, to perform this emergency repair and restoration service in-house.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $3,000,000.00
(A)
Contract Value: $1,500,000.00
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,200,000.00 or 80.00%
Subcontractor: BAKOP Construction
Subcontractor Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Contract Value: $300,000.00 or 20.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $1,500,000.00 or 100.00%
(B)
Contract Value: $1,500,000.00
Prime Vendor: Full Circle Restoration Construction Services, Inc.
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $1,500,000.00 or 100.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $3,000,000.00 or 100.00%
Grand Certified Value: $1,500,000.00 or 50.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$3,000,000.00 |
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TOTAL: |
$3,000,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$3,000,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, departmental operating/capital funding as identified” adopted for FY2024. Purchase Order will be guided by the available adopted FY2024 Pay as you Go funding.
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Key Contract Terms |
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Start Date: Upon execution of Contract |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Complete Contracting Partners, LLC 88
Full Circle Restoration & Construction Services, Inc. 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |